Finance Specialist - Housing Authority

Description

Turn numbers into meaningful impact by helping keep housing opportunities accessible and accountable in your community!

The City of Flagstaff’s Housing Division is seeking a Finance Specialist to help manage and track financial activities tied to federally assisted housing programs. In this role, you’ll monitor budgets, process rent payments and subsidies, and ensure compliance with HUD regulations while maintaining accurate financial records. You’ll also assist with audits and reporting, supporting both tenants and housing agencies by making sure funds are properly allocated and financial operations run smoothly and efficiently. By applying to this position, you are opening yourself to the opportunity to work in a critical division program and make a significant impact on the community we serve.

Examples of the Work Performed

EXAMPLES OF THE WORK PERFORMED (ILLUSTRATIVE ONLY)

• Provides excellent customer service to both internal and external customers.
• Prepares reconciliations of general ledger accounts, reports, and payments to reporting agencies.
• Reconciles Section 8 Program and other general ledger accounts receivable items.
• Oversees filing and record keeping, records retention and public records requests.
• Creates and enters journal entries routinely and as assigned.
• Prepares and enters requisitions and invoices for finance to generate payments.
• Manages special projects as assigned.
• Plans, organizes, secures resources, and implements projects.
• Assists, researches, and reconciles bank transactions with minimal supervision and has ability to substantially complete monthly bank reconciliations.
• Prepares and assists with various schedules and sections of the annual budget book and financial statements.
• Assists in areas related to accounting and budget.
• Posts cash receipts for Section 8 Housing Choice Voucher Program and Non-HUD Program.
• Completes multiple reconciliations with minimal supervision.
• Reviews, audits, and attends trainings and/or workshops.
• Responsible for complete Accounts Payable Process, with minimal supervision.
• Prepares, inputs and disburses all payables.
• Coordinates with other accounting staff and City employees to ensure that accounts payable processing is completed in a timely manner.
• Maintains and updates the accounts payable procedures manual.
• Assists with end of fiscal year accounts payable processing and related accounts payable rollovers/accruals.
• Maintain payable files with appropriate backup., including utility consumption records. Tracks leases and agreements to ensure that payments are being billed out or that payments are made and that the files are updated.
• Resolves computer problems regarding processing A/P checks and other A/P functions.
• Enters invoices with proper accounting codes and fund distribution.
• Reviews and enters procurement card transactions.
• Reviews all documentation submitted for payment so that payments are issued in an accurate and timely manner, including matching invoices with purchase orders or statements, account coding, ensuring proper authorization of payment, creating checks/payments and disbursing payments.
• Examines all departments travel reimbursement requests.
• Prepares and distributes the 1099 form to appropriate vendors and completes subsequent reporting to the IRS.
• Processes and pays all purchases orders.
• Works with City employees and/or vendors in problem solving issues.
• Verifies that the City is following payment schedules established through contract.
• Ensures employees’ time entered complies with City policy, procedures, and payroll law.
• Collects time sheets, reviews for compliance, and oversees and ensures necessary corrections.
• Receives, reviews, corrects, and enters PAFs into payroll system.
• Assists with grant proposals, agreements, pertinent attachments, and tracking and timely filing of reimbursement requests, program/performance reports through the system to the funding agency.
• Assists with compliance monitoring throughout the grant cycle.
• Maintains grant files and documentation for internal and audit purposes.
• Tracks the timely submission of necessary reports (program/performance).
• Provides support functions for capital asset reporting and management.
• Prepares various schedules and tables for the City’s financial reports and budget documents.
• Prepare and/or verifies accurate and complete financial reports from accounting data.
• Works with auditors by providing reports, answering questions, and resolving problems.
• Assists with preparation of Single Audit Report
• Other duties as assigned.

Qualifications

MINIMUM REQUIREMENTS

• One year of college-level course work in a relevant field.
• Two years of finance experience in accounts payable.
• Three years of computer experience including Microsoft Office products especially with Excel program.
• Or any combination of education, experience, and training equivalent to the above Minimum Requirements.

• A.A. degree or higher in Accounting Business Administration or a related field.

• Regular attendance is an essential function of this job to ensure continuity.

Supplemental Information

CURRENT COMPENSATION AND BENEFITS:

We are dedicated to fostering an inclusive and positive work environment. We offer competitive pay, outstanding benefits, and the chance to work with a committed team making a difference in our community. Located in the beautiful mountain town of Flagstaff, AZ, you’ll enjoy a unique quality of life with outdoor recreation, stunning scenery and a welcoming community.

Our total compensation package includes best-in-class benefits and an annual salary of $44,678.40 - $55,848.00, based on the candidate's qualifications and experience. Plus:

• Arizona State Retirement System with 100% Match

• Employees are members of Arizona State Retirement System (ASRS) with a mandatory contribution rate of 12%

• 457 Deferred Compensation Options
• Up to 4% Annual Pay for Performance Increase
• Group Insurance including Health, Dental and Vision coverage
• Flexible & Health Savings Accounts
• 13 Paid Holidays, Vacation, Sick Leave, Personal Leave, Paid Parental Leave, Bereavement, Jury Duty
• Life Insurance, AD&D, Short- and Long-Term Disability and Voluntary Life Insurance
• First-Time Homebuyer Assistance
• Qualified Public Student Loan Forgiveness Employer
• Tuition Assistance
• Employee Clinic, Telehealth, Wellness Program & Incentives
• Tobacco Cessation Program
• Employer Assistance Program
• Recognition including Workiversary, Wonderful Outstanding Worker (WOW), On-the-Spot, 7k Award, and City Manager's Excellence Awards
• Employee Discounts: Mountain Line Bus Eco Pass, Aquaplex, and Recreation Centers

Please note that Compensation and Benefits are subject to change based on future policy change, budgetary impact, and Council changes.

The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is a great place to work!