What are the responsibilities and job description for the Receptionist/Executive Assistant position at Nationwide Plumbing Services, Inc?
Overview
We are seeking a motivated and organized Receptionist/ Executive Assistant to join our team. This role is essential in providing administrative support and ensuring smooth operations within our office. The ideal candidate will possess strong bilingual communication skills, be proficient in various software applications, and have a keen eye for detail. If you thrive in a fast-paced environment and enjoy multitasking, we encourage you to apply.
Responsibilities
- Greet visitors and manage the front desk with professionalism and courtesy.
- Manage incoming calls, emails, and correspondence efficiently.
- Schedule appointments and maintain the Outlook Calendar for team members.
- Assist with project coordination and administrative tasks as needed.
- Utilize DocuSign for document management and electronic signatures.
- Maintain organized records and files, ensuring easy access to information.
- Perform proofreading of documents to ensure accuracy and clarity.
- Provide support in QuickBooks for basic accounting tasks when required.
- Assist with various in office functions.
- Collaborate with team members on administrative projects as necessary.
Qualifications
- Proficiency in computer literacy with a strong understanding of Microsoft Office Suite (including Outlook) and Jobber software.
- Experience with DocuSign is preferred but not mandatory.
- Familiarity with QuickBooks is a plus.
- Strong typing skills with attention to detail for proofreading tasks.
- Previous experience as a personal assistant or in an administrative role is advantageous.
- Excellent organizational skills with the ability to manage multiple tasks simultaneously.
- Strong interpersonal skills to effectively communicate with team members and clients.
Join us in creating an efficient work environment where your contributions will be valued!
Job Types: Full-time, Part-time
Pay: $17.50 - $24.00 per hour
Language:
- English Spanish (Required)
Ability to Commute:
- Key Largo, FL 33037 (Required)
Willingness to travel:
- 25% (Preferred)
Work Location: In person
Salary : $18 - $24