What are the responsibilities and job description for the Administrative Assistant - HR & Finance Support position at NATIONAL CENTER ON INSTITUTIONS AND?
Administrative Assistant
Baltimore, MD | Full-Time
Join a Mission That Matters
At NCIA, meaningful work is sustained by strong systems and reliable operations. We are seeking an Administrative Assistant to support our Finance and HR teams, someone who values organization, precision, and consistency. This role is best suited for someone who enjoys being the operational backbone of a team.
If you enjoy being the connector, the organizer, and the calm force that keeps things moving—this role is for you.
What You’ll Do
You’ll play a vital behind-the-scenes role supporting our HR and Finance teams so they can focus on advancing our mission.
Support Our People (Human Resources)
- Assist with recruitment by posting jobs, scheduling interviews, and welcoming new staff during onboarding
- Maintain confidential employee records with care and integrity
- Coordinate interviews, meetings, and HR-related activities
- Serve as a friendly point of contact for internal and external HR inquiries
Support Our Operations (Finance)
- Help prepare and organize financial documents and reports
- Assist with payroll preparation by collecting and verifying employee information and timesheets
- Maintain accurate records for financial transactions and department databases
- Manage office supplies and resources for HR and Finance teams
Be a Collaborative Partner
- Prepare correspondence, presentations, and reports
- Support special projects and cross-team initiatives
- Help implement internal policies and procedures
- Ensure compliance with organizational policies and applicable laws
- Bring ideas, curiosity, and problem-solving skills to a supportive team environment
What We’re Looking For
We welcome candidates who bring diverse experiences and perspectives. If you meet most—though not necessarily all—of the qualifications below, we encourage you to apply.
Education
- High school diploma or equivalent required
- Associate degree or higher in Business Administration, Human Resources, Finance, or a related field preferred
Experience
- At least 2 years of administrative experience, ideally in HR, finance, or a nonprofit setting
- Experience handling confidential information with discretion
- Familiarity with financial documentation and basic accounting practices
Skills & Strengths
- Strong organizational skills and attention to detail
- Clear, professional, and kind written and verbal communication
- Proficiency in Microsoft Office (Word, Excel, PowerPoint); HR or finance systems a plus
- Ability to manage multiple priorities with flexibility
- Independent and team-oriented work style
- Commitment to equity, respect, and continuous learning
Why You’ll Love Working Here
- Work that supports a meaningful mission and real-world impact
- A collaborative, respectful, and inclusive workplace culture
- Opportunities to grow skills across HR, finance, and nonprofit operations
- Competitive compensation and benefits (details shared during the hiring process)
Why NCIA?
Because here, you matter. Your work shapes someone’s day — and often, their future. You’ll join a mission-driven team that celebrates progress, encourages creativity, and believes in the power of community and connection. NCIA is a nonprofit that empowers people through unconditional support, equity, and compassion. We believe in building stronger communities by helping individuals thrive. Make a meaningful impact in the lives of others while working in a supportive, mission-driven environment.
NCIA offers a strong and competitive benefits package, including:
• Health, dental & vision insurance
• Health Savings Account with employer contributions
• 403(b) retirement plan with employer match
NCIA is proud to be an equal opportunity employer and makes employment decisions based on merit. NCIA celebrates people from all walks of life and prohibits unlawful discrimination based on race, color, religious creed, sex, gender identity, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, or characteristics (or those of a family member), sexual orientation, pregnancy, or any other consideration made unlawful by federal, state, or local laws. All employment is decided based on qualifications, merit, and business needs.
Salary : $24 - $26