What are the responsibilities and job description for the Office Administrative Assistant position at Natay Construction?
Part Time/Full-Time | $15-$20/hr DOE | Farmington, UT (occasional Park City travel)
We're Not Looking for Just Anyone – We Need THE One
Natay (Nah-Tay) Construction is a rapidly growing, premium construction company specializing in high-end residential remodels and commercial projects across Park City, Davis County, and the Wasatch Front. We're Native American-owned, values-driven, and committed to redefining excellence in construction.
ABOUT THE ROLE
We need an Office Administrative Assistant who thrives under pressure, communicates with crystal clarity, and can handle the demands of a growing construction business. You’ll work directly with our Executive Assistant, supporting our team with both recurring and ad-hoc tasks. This is a dynamic, fast-paced role at a smaller company where everyone's contribution is critical. If you're proactive, organized, and always looking for ways to improve, you'll fit right in.
There are always improvements to be made and work to be done. No slow days here at Natay.
WHAT YOU'LL ACTUALLY BE DOING
Office & Admin Support:
- Traditional admin: mail, plants, tidying, filing, organization, stocking supplies etc.
- Prioritize urgent vs non-urgent tasks to keep things moving
- Assist the EA with organizational systems/automations (AI/Zapier a plus)
- Other duties as assigned/needed
Communication Management:
- Manage all incoming/outgoing office main line communications (email, calls, text)
- Communicate timely and professionally to both: high-end clients and trade subcontractors
- Filter and escalate only critical information to the team
Systems & Paperwork Management:
- Organize, update, and manage paperwork across multiple software platforms
- Maintain and update filing systems, contracts, and paperwork
Financial Administration:
- Pay approved bills, track payments/invoices
- Organize and collect financial docs for construction jobs and Natay
- Manage our QuickBooks and enter expenses
- Prepare books for taxes (no prior experience needed)
WHAT WE'RE LOOKING FOR
Critical Skills:
- Clear Communication: Articulate progress, obstacles, and needs without confusion
- Proactive Problem-Solving: Identify issues before they become problems
- Stress Management: Remain calm and professional under pressure
- Accountability: Take ownership of tasks and follow through to completion
- Detail-Oriented: Nothing falls through the cracks on your watch
- Growth Mindset: Positive attitude, willingness to learn, and help Natay grow
- Methodically Organized: Strong organizational and multitasking skills
Required Qualifications:
- Advanced computer proficiency (Google Suite, Adobe Sign, Box)
- Experience managing complex schedules/priorities
- Bonus: JobTread, Motion, Monday.com, Zapier, AI/automation tools
- Preferred: 1 year QuickBooks experience; prior admin/office manager experience
Personality Traits We Value:
- Thick skin and ability to receive direct feedback
- Self-motivated and highly organized
- Professional in all interactions
- Comfortable asking clarifying questions
Red Flags That Won't Work Here:
- Bringing personal emotions into professional situations
- Inability to communicate clearly about project status
- Fear of taking action or making decisions
- Starting but not finishing projects
- Making simple tasks appear overly complicated
WHAT WE OFFER
- Compensation: $15-18 /hour DOE; competitive pay based on performance
- Schedule: Part Time/Full-time (20-40 hrs/week); flexible schedule
- Benefits: PTO after 1 year; no health insurance at this time
- Growth: Be at the forefront of a rapidly expanding company
- Impact: Direct influence on company operations and success
- Team: Supportive, professional team that values excellence
Our Interview Process Will Test:
- Your ability to communicate complex situations clearly
- How you handle stress and competing priorities
- Your experience managing responsibilities
- Your problem-solving approach and follow-through
Natay Construction is an equal opportunity employer. We're looking for someone who shares our commitment to excellence, professionalism, and getting things done right the first time.
Job Type: Full-time
Pay: $15.00 - $20.00 per hour
Expected hours: 20 – 45 per week
Benefits:
- Flexible schedule
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
Ability to Commute:
- Farmington, UT 84025 (Required)
Work Location: In person
Salary : $15 - $20