Administrative Assistant

Overview:

A rapidly growing local family owned and operated auction gallery is seeking to hire a dynamic and highly organized Administrative Assistant to support the Owner and office staff in managing daily operations, coordinating/scheduling projects, writing/preparing proposals and ensuring smooth office functionality.

This vital role offers an exciting opportunity to be the right hand to leadership, providing comprehensive administrative support that drives efficiency and fosters a professional environment. The ideal candidate will possess exceptional organizational skills, extensive experience in writing proposals, a proactive attitude, proficiency in Adobe and Microsoft products, along with the ability to handle multiple tasks with precision and enthusiasm.

Duties:

• Provide comprehensive executive administrative support to the Owner, including managing calendars, scheduling appointments, and coordinating meetings.
• Execute and edit proposals to send to potential clients in Adobe & Word.
• Filter through and respond/send daily emails.
• Handle all aspects of office management, including filing, data entry, maintaining office supplies, and overseeing front desk responsibilities to ensure a welcoming environment as needed.
• Assist with event planning for company functions, meetings, and special occasions, ensuring all logistics are flawlessly executed.
• Support project coordination efforts by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
• Conduct proofreading and transcription of documents to maintain accuracy and professionalism in all communications.
• Utilize office technology such as multi-line phone systems, DocuSign for electronic signatures, and Microsoft Office Suite for document creation and editing.

Skills:

• Proven experience in administrative roles with strong office management capabilities.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, Adobe, and data entry tools.
• Strong communication skills with professional phone etiquette across multi-line phone systems.
• Ability to handle confidential information discreetly while maintaining accuracy in record keeping.
• Skilled in event planning, project coordination, proofreading, transcription, and general clerical duties.
• Familiarity with office equipment such as fax machines, scanners, printers, and front desk operations.
• High school diploma required, Bachelor’s degree preferred
• Minimum 2 years office admin experience.
• Excellent typing skills averaging approximately 50 WPM with near perfect accuracy required
• Ability to work in a high-paced office environment

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person

Salary : $20 - $25