What are the responsibilities and job description for the Administrative Assistant position at Na Hoaloha Ekolu?
Job Summary
Provide high-level administrative and clerical support to the General Manager, ensuring smooth day-to-day operations and effective communication across departments. This role requires discretion, organizational excellence, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Handle confidential information with integrity and professionalism.
- Organize and maintain records, files, and documentation.
- Assist in planning and executing company events, meetings, and projects.
- Monitor and follow up on action items from meetings and assigned tasks.
- Coordinate, promote, and monitor training courses.
- Leads recruitment processes and maintain personnel files.
- Schedule and conduct New Hire Processing
- Manage Mahalo $ log (distribute and receive stubs) along with Anniversary Gifts, trade accounts and employee incentives
Required Skills & Qualifications
- Strong organizational and time-management skills.
- Excellent written and verbal communication.
- Proficiency in MS Office Suite and scheduling tools.
- Ability to work independently and handle sensitive information.
- High attention to detail and problem-solving skills.
Core Competencies
- Professionalism and discretion
- Adaptability and flexibility
- Initiative and resourcefulness
- Time management and prioritization.
- Problem-solving and adaptability.
- Strong interpersonal and customer service skills.
We offer an excellent benefits package including medical, dental, vision, drug, 401(k) with up to 4% company match, PTO upon qualifying, flexible spending account, employee meals, discounts and much more!