What are the responsibilities and job description for the Office Manager / Executive Admin position at Mythic?
Key Responsibilities
Executive Assistant Functions
Executive Assistant Functions
- Calendar Management: Managing complex calendars, scheduling meetings, and resolving scheduling conflicts for the executive team.
- Travel & Logistics: Coordinating travel itineraries, booking flights/hotels, and managing expense reports.
- Communication Liaison: Acting as the first point of contact, screening calls, and managing correspondence with discretion.
- Document Preparation: Formatting information for internal/external communication, preparing memos, reports, and PowerPoint presentations.
- Meeting Support: Preparing meeting agendas, taking minutes, and conducting follow-ups on action items.
- Office Operations: Overseeing daily office logistics, including supply inventory, vendor management (copiers, printers, catering), and mail distribution.
- Facility Management: Acting as a liaison with building management for maintenance, office temperature, and cleaning.
- Office Culture: Planning company events, team meetings, and fostering a positive work environment.
- Technology Support: Assisting with IT needs, including office equipment maintenance and basic troubleshooting.
- Experience: Proven experience as an Executive Assistant, Office Manager, or similar administrative role.
- Organizational Skills: Exceptional time management and the ability to prioritize projects simultaneously.
- Confidentiality: High level of integrity and discretion in handling confidential information.
- Tech Savviness: Strong knowledge of Google Suites & MS Office Suite
- Communication: Strong written and verbal communication skills.
- Ability to work in a fast-paced environment.
Salary : $80,000 - $125,000