Office Admin/Front Desk Manager

Our client is a well-established CPA firm serving individuals, families, and small businesses throughout Central Texas. The firm specializes in tax preparation, tax planning, and small business accounting, and is known for its personalized service and long-standing client relationships.

This is a small, family-oriented firm with a loyal client base and a collaborative, close-knit team environment.

Our client is seeking a highly organized and professional Office Administrator to serve as the front-line representative of the firm while overseeing day-to-day front office operations. This individual will play a key role in ensuring a seamless client experience, supporting internal workflows, and helping keep the office running efficiently.

This role is best suited for someone who thrives in a relationship-driven environment and enjoys balancing client interaction with operational support.

The ideal candidate:

• Is polished and client-focused, creating a welcoming and professional first impression
• Takes initiative and ownership, anticipating needs and following through without constant direction
• Is patient and adaptable, with the ability to navigate environments where processes evolve over time
• Is comfortable working with a variety of personalities and working styles
• Communicates clearly and handles situations with professionalism and discretion
• Values stability, consistency, and being part of a close-knit team

Key Responsibilities

• Serve as the first point of contact for clients (in-person, phone, and email)
• Manage front desk operations, including greeting clients and handling inquiries
• Coordinate client communications, scheduling, and document flow
• Assist tax professionals by anticipating needs and supporting workflow
• Prepare, track, and send invoices; assist with payment tracking and follow-up
• Support basic bookkeeping tasks, including posting journal entries and reconciling payments
• Maintain organized digital and physical filing systems
• Assist with general office operations and administrative projects

Qualifications

Required:

• 2 years of QuickBooks (Online and/or Desktop) experience
• 5 years of administrative or office management experience
• Strong organizational and multitasking skills
• Professional communication and client service skills
• Ability to take initiative and work independently

Preferred:

• Experience in a CPA firm or accounting environment
• Basic accounting knowledge (journal entries, reconciliations)

Pay: $22.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Ability to Commute:

• Kyle, TX 78640 (Required)

Work Location: In person

Salary : $22 - $25