What are the responsibilities and job description for the Project Coordinator position at MXD Process?

Job Summary:
MXD Process is a global supplier of process engineering and equipment, providing custom mixers, tanks, and control systems to over 60 countries. We are hiring a Project Coordinator to serve as the organizational and communication hub between sales, engineering, production, and customers. This role is not responsible for technical execution or installation but instead focuses on bridging communication gaps from sale to delivery and tracking financial and operational progress across internal and external manufacturing sites. The ideal candidate will ensure that all stakeholders are aligned, informed, and accountable as projects move forward.

Job Responsibilities:

Act as the central communication point between customers, internal teams, and external vendors from project kickoff through shipment.
Coordinate handoff meetings (sales, production, and other departments) to ensure clear scope definition and alignment.
Track overall project status, budget, accruals, and key deadlines across two internal and multiple external manufacturing sites.
Provide regular updates to stakeholders, highlighting progress, risks, and key deliverables.
Maintain and distribute project dashboards, production schedules, and financial summaries.
Monitor open action items and ensure timely follow-up by responsible departments.
Maintain clear documentation of communications, change orders, and project adjustments.
Prepare reports for senior leadership on schedule health, budget status, and open issues.
Support the engineering team by handling logistics, reporting, and client coordination - while they focus on technical design and installation.
Drive proactive alignment across departments to prevent miscommunication and avoid production delays.
This job description is not all-inclusive, and other duties may be assigned by the manager.

Qualifications and Skills:

Excellent communication and follow-up skills, with the ability to manage details and hold others accountable.
Strong understanding of project tracking, budgeting, and financial reporting.
Experience working within an ERP system is required for tracking projects, materials, and costs.
Odoo experience is a plus.
Skilled in Microsoft Excel and project tools (Smartsheet, Microsoft Project, or equivalent).
Organized and responsive - able to manage multiple active projects and shifting priorities.
Professional and clear when communicating with both internal teams and external customers.
Comfortable working in a fast-paced environment with complex, custom equipment.

Education and Experience:

High school diploma or GED required.
Associate's or Bachelor's degree in Business, Industrial Technology, or related field preferred.
2-5 years of experience in a project coordination, operations, or production planning role.
Background in manufacturing or industrial equipment is preferred.
Financial literacy related to POs, vendor accruals, and budget management is strongly valued.

Physical Requirements: