What are the responsibilities and job description for the Project Coordinator position at aec?
For more than 75 years, Air Equipment Company has been solving the toughest HVAC challenges with smart, reliable solutions. We partner with over 45 leading manufacturers to bring cutting-edge air systems to life—and we do it with a team that values agility, collaboration, and fresh thinking. From engineers to sales and support, every voice on our team plays a part in pushing the industry forward.
If you’re looking for your next move, we’re glad you found us. At AEC, you’ll join a company where local roots meet the strength of a national network—giving you the tools to grow, the space to innovate, and the chance to make a real impact from day one. We review every application carefully and appreciate your interest in growing your career with our team.
The primary objective of this position is to provide project management with the daily administrative and project coordination tasks associated with Air Equipment Company under the direction of the Executive Vice President of Sales. The Project Coordinator (PC) will be responsible for collecting and maintaining accurate information as needed to execute a project, beginning when the sales team receives a notice to proceed. The PC will work closely with the sales and application engineer personnel to ensure information is accurate, projects are executed smoothly, and the customer’s expectations are exceeded.
Description of Principle Duties:
Assist in developing improvements and perform duties with a consistent approach in areas such as:
• Post-Sale/Pre order:
- Tracking submittal status
- Job Progress tracking
- Key Dates
- Order acknowledgement
- Updating Critical Customer information
- Post Order/ Pre-Delivery
- Expected ship dates reviewed and communicated to the customer
- Any contractor specific delivery details coordinated with manufacturers as needed
- Backlog status and startup forecast
- Post Delivery/ Prestart
- Distribute pre-startup checklist to installing contractor
- Request pre-startup field inspections when necessary
- Coordinating startup dates with customer
- Active startup
- Project Closeout
- Closeout documentation collected, reviewed, logged, and distributed to key project stake holders.
- Issue warranty letters (coordinated with service)
- IOM distribution
- Manage lien release process
- Closeout documentation collected, reviewed, logged, and distributed to key project stake holders.
- Responsible for updating weekly scorecard measurable items
- Can expect to attend regular meetings with Operations manager
Education, Experience and Qualifications:
- Experience in office and/or project management is a plus.
- Education and experience with the construction and engineering industry is a plus
Knowledge/Skill Set:
- Effective interpersonal and customer service skills
- Must have the ability to switch quickly between tasks based on priority and timeline
- Works well within a team dynamic to ensure timely execution of tasks
Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.
Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.
