What are the responsibilities and job description for the 2026-2027: Executive Administrative Assistant: Dist position at Mustang Public Schools?
PERFORMANCE RESPONSIBILITIES:
Experience with EdPlan, Student I.E.P. compliance, and Laserfiche is desired.
- Performs and supervises the usual office routines and practices associated with a productive and smoothly run office.
- Obtains, gathers and organizes pertinent data as needed and puts it into usable form.
- Performs any bookkeeping tasks associated with the position.
- Assists teachers in obtaining confidential student records, supplies, and necessary equipment.
- Makes arrangements for conferences and meetings.
- Coordinates inner office telephone and office requests.
- Coordinates appointments of the department.
- Maintains confidential student records as shall be required for the District Data Profile, State Department of Education and Special Education Automation Software Program.
- Maintains (confidential and original) scanned filing system for special education students’ files.
- Complies, organizes and maintains “504” students records.
- Fax or mail student records as requested by outside districts and districts out of state.
- Maintains current special education child count information.
- Updates school sites with special education student data on a daily basis.
- Coordinates contracts for homebound/homebased teachers and processes mileage.
- Compiles, organizes, and maintains records and files on students attending Bronco Academy and Pass B programs and Mustang Treatment Center participants.
- Complies, organizes, and maintains homebound/home-based students’ records and files.
- Maintains confidential records of DHS referrals.
- Organizes and processes invoices for all contract employees under Student Services.
- Completes all purchase orders, collects invoices, and processes payments for Student Services.
- Compiles and maintains records of staff who have completed CPR and CPI certifications.
- Maintains all data regarding special education Paraprofessionals.
- Maintains confidentiality.
- Abides by all district policies and state and federal laws.
- Performs such other tasks and assumes such other responsibilities as the Director of Student Services may assign.
TERMS OF EMPLOYMENT:
Number of days and compensation based on Board approved support personnel salary schedule and the employee work calendar.
EVALUATION:
Performance of this job will be evaluated annually by the Executive Director of Special Education.
240 Day Contract; 7.5 Hours per Day