2026-2027: Activity Fund Custodian: Adm

2026-2027 School Year

PERFORMANCE RESPONSIBILITIES: 

1. Creates online requisitions into purchase orders for the Activity Fund.
2. Prints original purchase order and emails copies to originator and principals.
3. Processes all book orders, office depot and Sam orders. All other orders processed by requestor.
4. Keeps original purchase orders in numerical order for auditors.
5. Verifies mathematical accuracy and acknowledgement of goods received on all invoices. Certifies invoices for payment, validates vendor and corrects addresses for payment prior to issuing checks.
6. Processes payment of invoices on a weekly basis.
7. Submits payments to the Activity Fund Custodian (Revenues) in a timely fashion for uploading data to the bank.
8. Is backup for adding, deleting or modifying vendor information in the software system.
9. Maintains accurate and complete documentation of accounts payable records and transactions in an organized filing system.
10. Balances and researches vendor statements for any outstanding obligations of the district’s.
11. Is responsible for correct coding as directed by the State Department of Education through OCAS and submit required OCAS expenditure information to the State Department of Education.
12. Is responsible for coordinating with the Accounts Payable Specialist on the issuance of 1099’s on an annual basis.
13. Initiates and/or adheres to control procedures which prevent duplicate payment or overpayment of invoices.
14. Is backup for the Activity Fund Custodian (Revenues).
15. Maintains confidentiality.
16. Abides by all district policies and state and federal laws.
17. Performs other duties as assigned by supervisor.

PHYSICAL DEMANDS:

Ability to stand, walk, squat frequently.

Ability to lift up to 10 pounds frequently.