Accounts Payable Coordinator

Responsibilities:

• Prepare and process invoice journals daily
• Prepare and process purchase orders (PO) for selected Museum departments
• Preparing purchase orders for approval
• Acknowledging receipt of goods and services in the accounting system
• Submitting invoices timely for payment
• Review and validate weekly purchase order (PO) invoices for payment
• Generate purchase orders for approval, receive and invoice the PO upon request
• Monitor Accounts Payable email addresses daily for incoming invoices and statements Respond timely to invoice inquiries from departments and vendors
• Liaison between operating departments and accounting
• Preparing expense reports for supported departments
• Scan all manual payments for Wires, ACHs and Credit Cards
• Scan all incoming invoices to the Accounts Payable Scan folder
• Scan W-9 Forms to folders
• Open mail and distribute to appropriate departments
• Backup expense report review
• Backup for insurance renewal data and claims
• Perform other duties as assigned

Skills, Knowledge and Abilities:

• Familiarity with Microsoft Office products
• Strong organizational skills, accuracy and attention to details is critical
• Excellent communication skills, detail oriented, critical thinker and able to multitask
• Able to work independently to meet deadlines

Education and Experience:

• Degree or coursework in accounting
• At least two years in accounts payable or general accounting experience, including journal entries through general ledger (non-profit experience preferred)
• Experience with Dynamics AX or Great Plains Required

Work Location Expectation:

Hybrid work available after 90 day probation period. Long term, 1-2 days on-site per week.

Working Conditions and Physical Demands

Work will primarily be performed in an office environment. Work will involve extended sitting, and extensive computer use. With or without reasonable accommodation, the individual selected must have the capacity to perform effectively all essential functions. In addition to the other demands mentioned, the demands of the job may or will include

• Must undergo and meet company standards for background and reference checks
• Required ability to handle multiple tasks concurrently
• Extensive computer usage
• Seeing, hearing, speaking, and writing clearly in order to communicate with staff, guests and others
• Frequent sitting, which may be required for extended periods of time
• Good vision or corrected by use of glasses and/or contacts for reading and viewing abilities

Equal Opportunities for All

The Museum of Fine Arts, Houston (MFAH) is committed to attracting and retaining talented individuals who can contribute meaningfully to our mission and organizational excellence. We welcome all applicants whose skills, experience, and perspectives prepare them to succeed in this role and support the Museum’s work in serving a broad public

.MFAH is an equal opportunity employer. Employment decisions are made based on qualifications, merit, and business needs, and without regard to any characteristic protected by applicable federal, state, or local law. We are committed to fair and consistent employment practices and to maintaining a professional, respectful workplace for all employees

.We recognize that no candidate meets every qualification listed in a job description. If your background and experience align with many of the responsibilities and requirements of this position, we encourage you to apply. MFAH is committed to ensuring equal access to employment opportunities. Qualified individuals with disabilities may request reasonable accommodations to participate in the application process, interview process, perform essential job functions, and access the benefits and all other privileges of employment. Requests for reasonable accommodation may be directed to the Human Resources Department at HR@mfah.org

Benefits

The Museum of Fine Arts, Houston, offers an excellent benefits package that includes

• Medical Insurance: Employee and dependent coverage through a choice of managed health care program
• Dental Insurance: Employee and dependent coverage through two plan choice
• Vision Insurance: Employee and dependent coverage through a vision progra
• Group health, dental and vision insurance coverage available and effective the first of the month following employment with the MFAH for this role
• .Life Insurance & AD&D: Employee coverage at no cost to the employee
• Long Term Disability: Employee coverage at no cost to the employee

The MFAH provides a generous schedule for time off under the following benefit categories

• Paid Time Off - Used for absences from work such as vacation, illness of short duration, and personal reasons. Hours are accrued biweekly, based on employment status, length of service, and hours worked
• Reserve Time Off - Used for extended illnesses. Employees accrue up to 6 days per year, up to a maximum of 120 days
• Holidays - Full-time employees receive eleven paid holidays per year
• Volunteer Time Off - The MFAH supports activities that enhance and serve the communities in which we live and work. Employees receive up to 40 hours of paid time off annually to give back and volunteer

Other Benefits

• Staff may contribute to the MFAH Retirement Savings Plan. Eligible staff contributing to the plan may receive up to a 5% matching contribution from the MFAH after one year of service. (We also recognize prior nonprofit service which will provide for an accelerated employer match!) Roth IRA also available
• MFAH Membership – Staff receive a free Family-level membership
• Discounts – Staff receive discounts on purchases at the Museum shop and all on campus eateries and courses for you or your family at the Glassell School of Art
• Metro commuter subsidy available upon request