Inventory Management Specialist

Job Description

A nonprofit organization is seeking an Inventory Management Specialist to ensure accurate tracking and efficient movement of food and supplies across multiple distribution locations. The ideal candidate is a highly organized, detail-oriented self-starter. Working autonomously, the new hire will support inventory accuracy and operational efficiency by maintaining reliable inventory records, coordinating stock flow, and preparing documentation for audits while ensuring consistency across all locations.

Salary Additional Benefits:

• $25-30/hr
• Medical Insurance
• Dental Insurance
• Vision Insurance
  
  

Location: Houston, TX 77060

Type of Position: Temp-to-Hire

Responsibilities

Inventory Control & Distribution

• Oversee inventory levels across multiple sites, ensuring adequate stock is available for all distribution locations and pantries.
• Monitor and track the movement of inventory (inbound donations/purchases and outbound distribution) to minimize waste and shrinkage.
• Coordinate stock transfers between the central warehouse and satellite pantries.
• Analyze inventory data to identify trends, predict shortages, and recommend ordering adjustments.
  
  

Audit Support & Compliance

• Lead Audit Preparation: Serve as the primary support for monthly, quarterly, and annual inventory audits.
• Maintain meticulous records to ensure compliance with food safety standards, grant requirements, and donor stipulations.
• Conduct regular spot-checks and cycle counts at all distribution locations to verify physical stock against system records.
• Investigate and resolve inventory discrepancies independently.
  
  

Systems & Process Improvement

• Maintain the accuracy of the inventory database daily.
• Train staff and volunteers at various locations on proper inventory intake and checkout procedures.
• Proactively identify bottlenecks in the supply chain and implement self-directed solutions to improve efficiency.
  
  

Requirements

• Self-Direction: Proven ability to work independently with minimal supervision. Must be able to set own daily priorities and manage time effectively across multiple locations
• Experience: 2 years of experience in inventory management, warehousing, or logistics
• Technical Skills: Strong proficiency in data entry and inventory management software
• Analytical Mindset: Ability to interpret data, spot anomalies, and solve problems creatively
• Driver’s License: Valid driver’s license and ability to travel between pantry locations as needed
• Flowtrac Experience: Prior experience using Flowtrac software is highly desirable preferred
• Experience working in a non-profit, food bank, or grocery retail environment preferred
• Certification in Food Safety (e.g., ServSafe) preferred
• Knowledge of basic office equipment including but not limited to; cell phone, desk phone, copier, printer, computer.
• Demonstrate skills in effectively utilizing Microsoft Office software
• Accurately perform administrative tasks
• Physical exertion includes but is not limited to, bending, walking, and carrying materials
• Good vision, speaking ability, and hearing acuity
• Other jobs specifically, weather conditions, warehouse environment etc.
• Ability to move or lift approximately 50 pounds
• Ability to stand, walk, and work in warehouse environments (including walk-in freezers/coolers) for extended periods
• Work is to be conducted in a warehouse setting and outdoor non-controlled environment as generally represented by normal warehouse and outdoor operations
• Must wear appropriate business attire when interacting with the public
• Must be able to work on a flexible schedule
• Must be dependable in attendance and punctuality
  
  

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.