Human Resources Coordinator

A legal services company is seeking a Temporary HR Coordinator to join the team. This is a temporary, on-site role supporting the Human Resources department in a fast-paced, multi-entity environment. The Temporary HR Coordinator is responsible for the day-to-day coordination and administration of new hire onboarding, termination processes, benefits administration, compliance, and general HR administrative duties.

Salary: $24–26/hr

Location: Houston, TX

Type of Position: Temporary

Responsibilities:

• Process new hire and termination paperwork and utilize workflow processes to complete all related activities.
• Interpret and data enter new hires and any changes to employee records in HRIS (i.e., promotions, supervisors, raises, etc.).
• Perform new-hire onboarding processes; distribute and assist with new hire forms, initiate background checks, administer Background Authorization, and complete E-Verify for all new hires.
• Conduct training for employees and managers on Dayforce functionalities, including time & attendance, PTO time-off module, management approval process, and payroll questions.
• Review company policies with all new hires and hold periodic review of the Employee Handbook for all management.
• Assist in benefits administration by answering employee questions, coordinating new hire enrollments, and processing benefits terminations and enrollment forms.
• Assist with email ticket portal; distribute emails to appropriate HR team members and resolve assigned HR tickets in a timely and effective manner.
• Manage the termination process and conduct and process exit interviews.
• Assist the Payroll Specialist with payroll processing questions, errors, and auditing as necessary.
• Process Unemployment requests for all divisions.
• Manage and update New Hire/Terms/Replacement and Requisition sheets as required.
• Update I-9 information, monitor changes, correct as needed, and audit on a regular basis.
• Create and update spreadsheets with employee data and assist with HR Audits.
• Process ad hoc reports for managers as needed.
• Process Anniversary and Birthday reports for executives and managers as requested.
• Keep employee files cleaned, organized, and correct any issues with files.
• Safeguard confidentiality of medical records and comply with all HIPAA regulations concerning use, retrieval, storage, and sharing of medical records.
• Maintain compliance with federal, state, and local employment and benefit laws and regulations.
• Assist in training and cross-training HR team members.
• Meet with managers and supervisors to ascertain needs of the general employee population.

Requirements:

• High school diploma or equivalent required
• Associate’s degree in Human Resources or related field, or equivalent experience, would be a plus
• 1–3 years of human resources or office administration experience required
• Experience with Dayforce, ADP Workforce Now, and/or Paycor preferred
• Experience working in a multi-function, multi-geography environment preferred
• General computer proficiency including Outlook, Word, and Adobe Acrobat
• Strong attention to detail; highly organized and efficient
• Excellent written and verbal communication skills
• Ability to maintain confidential and ethical integrity
• Ability to multi-task, work under pressure, and meet established goals and objectives
• Works well independently and collaboratively with other department members
• Flexible schedule; available to work occasional overtime as required

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.