Accounts Payable Specialist

A well-established distribution company is seeking an Accounts Payable Specialist to manage invoice processing, payments, and vendor relations. The ideal candidate is detail-oriented, proficient in accounting practices, and experienced in high-volume ERP transactions. Working collaboratively, this role will enhance financial accuracy by ensuring timely and accurate payment processing while maintaining compliance with company policies and supporting seamless accounting operations.

Salary: $65,000-$75,000

Location: Spring, TX

Type of Position: Direct Hire

Responsibilities:

• Ensure all vouchers for payment include performance of 3-way match and are authorized per the Delegated Authority Matrix.
• Input PO and Non-PO invoices, ensuring GL account posting is correct and has proper approval.
• Review purchase price variances that are generated from the invoice.
• Work with other functions; research and resolve GRNI and vendor return issues.
• Prepare inter-company reconciliations and payments.
• Track billable AP invoices monthly.
• Answer all vendor inquiries promptly via email or telephone.
• Prepare accounts payable checks, ACH payment, and wire transfers.
• Input payments in banking software.
• Print all accounts payable reports and maintain all accounts payable files.
• Prepare analysis of AP accounts, as required.
• Prepare monthly close AP accruals and reconcile all AP related accounts.
• File & scan AP documents into appropriate directories/folders.
• Assist in other areas of the accounting department as necessary.
• Forward all hardcopy checks (sent to office) to lockbox and contact suppliers with correct remit-to address.
• Provide status reports to management as required.
• Respond to change productively and handle other duties as required.

Requirements:

• Bachelor's degree preferred
• 3 years of experience in accounts payable
• Experience processing a high volume of transactions
• Must be proficient with Microsoft Excel
• Experience with an ERP system required