Administrative Assistant to School Principal

Mt. Abraham Union Middle/High School seeks a highly organized, detail-oriented Administrative Assistant to the Principal. The Administrative Assistant plays a key role in ensuring the smooth and efficient operation of the school. This position provides high-level administrative, organizational, and communication support to the Principal and serves as a central point of contact for staff, students, families, and community members. The ideal candidate is professional, discreet, detail-oriented, and able to manage multiple priorities in a dynamic school environment. Administrative and Executive Support • Provide direct, confidential administrative support to the Principal, including scheduling, correspondence, report preparation, and record management. • Serve as a liaison between the Principal, faculty, students, families, and community members to ensure clear, timely communication. • Maintain confidentiality and exercise sound judgment in handling sensitive information and personnel matters. • Prepare and distribute agendas, meeting minutes, announcements, and other internal or external communications. Front Office and Operations • Support daily main office operations, including answering calls, greeting visitors, and managing the secure entry process. • Foster a welcoming, professional atmosphere for students, families, and community members. • Assist with student attendance and recordkeeping as needed to support school operations. Finance and Purchasing • Manage purchase orders, invoices, and office supply procurement, ensuring compliance with district purchasing procedures. • Oversee student activity accounts, including deposits, check requests, reconciliations, and accurate financial recordkeeping. • Track expenditures and prepare financial reports as requested by school leadership. Human Resources Support • Assist with HR processes such as staff hiring and processing timesheets. • Maintain accurate staff and certification records. • Support onboarding of new employees and coordination of substitute coverage when necessary. • Process volunteer and driver documentation, including background checks, certifications, and required approvals to ensure compliance with district and state requirements. Professional Development and Compliance • Process and track professional development requests, in-service hours, and workshop attendance. • Maintain compliance-related documentation for staff training and development activities. Communications and Public Relations • Create and distribute the monthly school newsletter and other school-wide communications. • Maintain and update the school website, Google Groups, and social media accounts to share news, updates, and event information. • Assist in the preparation of communication materials for presentations, events, and community outreach. School and Community Events • Support coordination and logistics for school and community events, ensuring smooth planning and communication. • Collaborate with staff and leadership to facilitate inclusive and engaging experiences for students, families, and partners. • Assist with scheduling, materials preparation, and other event-related needs as assigned. Other Duties • Collaborate with the administrative support team to ensure efficient office operations. • Perform other related tasks as assigned by the Principal or school administration in support of the school’s mission. Working Conditions • This position reports to the school principal. • This position is full-time, year round with hours 7:30 am to 4:00 pm. • This position may require occasional travel between school sites or to attend meetings and training. The salary range $23.93 - $35.68 is commensurate with experience in accordance with the Non-Union Support Staff Compensation Plan (Group 1). We offer a comprehensive benefits package to our employees, including health, dental, and life & long term disability insurance; retirement savings plans; paid time off; and professional development opportunities. Our benefits package is designed to support our employees' health, well-being, and professional growth, and we are committed to providing a positive and supportive work environment for all members of our team.