What are the responsibilities and job description for the Administrative Service Representative (Accounts Payable) position at MSI?

Summary: The Accounts Payable Associate is responsible to provide administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

Work Hours: Monday to Friday from 09:00 AM to 05:00 PM, 1 Saturday(s) a month from 09:00 AM to 01:00 PM

Seniority Level: Entry Level

Employment Type: Full-time

Compensation: This hourly, non-exempt position pays from $18.75 to $21.75 per hour, with overtime compensated at 1.5 times the base rate. New hires usually earn between $40,000 and $46,200 annually, or more, depending on experience, overtime hours, and bonuses.

To perform this job successfully, the individual must be able to complete the following essential duties and responsibilities:

Provide administrative support including vendor maintenance, reconciliation of accounts, and resolving vendor queries.
Responsible for maintaining the vendor database.
Understand of the conversion from an invoice to a voucher.
Following terms and deadlines set forth by the department and MSI.
Monitoring vendor account details for non-payments, delayed payments and other irregularities.
Communicating with vendor via phone, mail, or personally
Follow established processes and procedures for petty cash, checks, corporate credit card usage and more.
Investigate and resolve vendor queries.
Process adjustments as necessary.
Responsible for clerical duties, and covering our front desk reception as needed.
Performs additional duties as required and or requested.

Additionally the candidate must meet the following Education and/or Experience requirements:

Bachelor’s degree and/or college coursework preferred.
Two (2) plus years’ experience in a professional environment.
Excellent data entry skills with attention to detail and accuracy
Effective verbal, listening and communications skills
Effective organizational, stress and time management skills
Ability to work independently or as a team member
Excellent analytical, problem solving and decision making skills
Knowledge of Accounts Payable
Knowledge of office administration and procedures.
Knowledge of general bookkeeping procedures.
Proficient in relevant computer applications; Intermediate Excel Skills.

This Role Has The Following Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use their hands to handle objects, tools, or controls; reach with their hands and arms; and communicate verbally. The employee frequently sits and may occasionally stand or walk.
The employee must occasionally lift, pull and move up to 25 pounds. Specific vision abilities required by this job include close vision.

Benefits: MSI offers a comprehensive benefits package that includes:

Referral, Holiday, and Annual Bonuses
Annual pay increases
Paid Time Off
Medical, Dental, and Vision Insurance
Company-paid Short Term and Long Term disability
Company-paid Life Insurance
Tuition Reimbursement
Traditional and Roth 401(k) plans with company matching contributions
Charitable donation matching programs
Free, company-sponsored 1-on-1 tutoring for children/dependents of MSI employees in grades k-12, including free tutoring for SAT and ACT tests

About MSI: Founded in 1975, MSI is a leading supplier of flooring tile, countertops, wall and backsplash tile and hardscaping surfaces products in North America. Headquartered in Orange, California, MSI also maintains over 50 state-of-the-art showroom and distribution centers across the U.S. and Canada. MSI's product line includes an extensive offering of Granite, Quartz, Porcelain, Luxury Vinyl flooring, Slate, Marble, Travertine, Sandstone, Limestone, Quartzite, onyx, stacked stone and pavers imported from over 36 countries on six continents.

Over the years, MSI has been the recipient of many prestigious awards including:

Top 5 fastest growing companies - OC Business Journal
Supplier Diversity Award - Home Depot
#1 Flooring Distributor multiple years in a row - Floor Covering Weekly
Top Workplaces Award winner multiple times - Top Workplaces
MSI Founder named the Entrepreneur of the Year - Ernst and Young

MSI is an equal opportunity employer that celebrates diversity and fosters inclusion and belonging for all employees. We provide a work environment that allows all employees to do their best work, free from all forms of discrimination. No employee or applicant will be discriminated against on the basis of race, ethnicity, age, sex, gender identity or expression, sexual orientation, citizenship status, military status, religion, disability status, or any other legally protected group. MSI provides reasonable accommodations for all employees and applicants. If you believe you require an accommodation, please speak with your recruiter or a member of our HR team.

Salary : $40,000 - $46,200

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Administrative Service Representative (Accounts Payable)

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