What are the responsibilities and job description for the Restoration Coordinator / Office Admin position at MSA Cleaning Services Inc, DBA Amerestore?
Billing Clerk and Office Coordinator for Amerestore holds a tremendous amount of responsibility in the success of Amerestore as a company. It requires the dedication and passion necessary to see that the branch and their office is supported for success. The Coordinator will be responsible for: document collection and compilation, data input, auditing procedures, billing and invoicing, client communication (verbal and; written), etc.
The position also includes standard office responsibilities and obligations. The coordinator will lead by example following the company’s mission and core values. Positivity is Contagious!!!
Essential Roles & Responsibilities:
Billing and Invoicing
o Collection of field office documentation and photos
o Analysis and revisions of field documentation
o Data entry of billing documentation into T&M or similar billing platforms
o Revisions to T&M billing and field documentation
o P&L compilation on a per job basis
o Communication with branch manger's, vendors, clients, etc. to insure proper deliverables
o Producing, generating invoices, and compiling billing packages
DASH Management (Job Management Tool)
o File compilation & management
o Upload documentation
o Job management
Job Production Spreadsheets
o Manage and maintain the companywide spreadsheet of production, work-in-process, approval stages,
Billing/Invoicing
Office Responsibilities
o TBD based on Amerestore companywide needs
o Other duties as assigned
Qualifications:
An ability to prioritize and manage expectations.
A strong eye for detail and willing to SAY SOMETHING if you see something
Ability to analyze data to make educated decisions for success
An ability to work independently, as well with others
The ability to communicate articulately and efficiently with clients and co-workers.
Highly organized and able to handle multiple projects/tasks at one time.
Willing to do WHATEVER IT TAKES to complete the job 100%
Job requires dedication for a 24/7/365 position (we are an emergency service company servicing the entire country). There is a rotating on call-schedule. On call every 3 or 4 weeks.
Valid Drivers License
Physical Demands The ability to fulfill any activities normally expected in a restoration/construction management, to include but not limited to
Remaining seated for periods of time to perform computer-based work.
Participating in office environment activities.
Lifting and carrying up to 25 pounds.
Frequently required to stand, walk, work for extended periods of time
Job Requirements and specifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed above are representative of the knowledge, skill, and or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Compensation: $35,000.00 - $40,000.00 per year
Salary : $35,000 - $40,000