Administrative/Personal Assistant to CEO

DUTIES & RESPONSIBILITIES

• Organize and plan complex domestic and international travel arrangements for the Office of the CEO, as well as daily personal travel
• Coordinate CEO's daily work and personal activities including appointments, meetings and meals
• Assist with all aspects of the CEO's personal family communications, residences, travel, personal vehicles, and appointments, as requested
• Ensure immaculate record-keeping of CEO's files, including processing expense reports
• Maintain tracking list for all active items for the Office of the CEO
• Provide a bridge for smooth communication between the Office of the CEO, internal departments, and external parties
• Track incoming emails and other correspondence of the CEO
• Collect and disseminate appropriate materials and agendas for meetings and events
• Additional administrative duties as assigned

PREFERRED QUALIFICATIONS

• Advanced MS Office skills (general "tech savviness" is a huge plus!)
• Excellent written and oral communication
• Adaptability within an ever-changing environment and priorities
• Adept at operating with the utmost discretion and confidentiality
• Strong attention to detail and meticulous record keeping and organization skills
• Flexibility in scheduling and availability after hours in a variety of time zones, including providing sporadic remote support outside of business hours, as needed
• Comfortable exercising quick and reasoned judgement in a high-stakes environment and in nuanced situations, often with incomplete information
• Ability to analyze complex situations thoroughly, anticipate problems, and generate potential solutions
• Must possess strong work ethic, high personal standards, and a commitment to professional responsibilities