Executive Assistant to the President &CEO

Position Overview

GHHI seeks an experienced Executive Assistant (EA) to support the President and CEO. The EA must be a well-organized person with high integrity, affinity for our mission and commitment to excellence. Reporting directly to the President and CEO, the EA serves as the primary point of contact on all matters pertaining to the Office of the CEO. The EA also serves as a liaison to the senior management team and oversees special projects. The ideal applicant will have strong written and verbal communication, administrative, and organizational skills, and the ability to exercise good judgment and balance among multiple priorities. The EA must be able to work collaboratively and professionally in a fast-paced environment and handle a wide variety of activities and confidential matters with discretion.

DUTIES & RESPONSIBILITIES

A broad range of high-level administrative tasks for the CEO, including but not limited to:

• Scheduling appointments and managing an active calendar.
• Handling incoming and outgoing calls to/from the Office of the CEO.
• Meeting preparation includes necessary documents and supporting items.
• Completing expense reports in a timely manner.
• Composing and preparing correspondence on behalf or at the direction of the CEO.
• Arranging and adjusting as necessary, detailed and complex travel plans, itineraries, and agendas.
• Working with key staff to develop and produce briefing documents for CEO’s meetings, calls, and presentations.
• Local travel in Baltimore region regularly and national travel availability periodically to support CEO. Travel costs are reimbursed by the organization.
• Researching, prioritizing, and following up on incoming correspondence and concerns addressed to the CEO, including those of a sensitive or confidential nature, and determining the appropriate course of action, referral, or response.
• Resourcing the CEO by providing assistance for all CEO functions and coordination through on-site support five days per week in the Baltimore office.
• Assisting the CEO in communications with members of staff who work in the Baltimore office, other GHHI offices and remotely.
• Supporting the coordination and execution of quarterly board meetings, including correspondence, logistics, and timely production of board reports.
• Working closely and effectively with the CEO to ensure she is well informed of upcoming commitments and responsibilities, following up appropriately and prioritizing conflicting needs and deadlines.
• Handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures.

• Maintaining a positive working atmosphere with all departments to keep group efforts focused on the mission of the organization. This also includes promoting appropriate work behaviors and attitudes and mutual respect with GHHI staff and clients.

• All other activities as assigned to support CEO and the mission of GHHI.

MINIMUM QUALIFICATIONS

• Bachelor’s Degree or equivalent experience in lieu of degree

• Executive-level support experience
• Adaptive and adept at pivoting when circumstances require change in direction or priorities
• Demonstrated evidence of success working in a fast-paced environment
• Willingness to take on multiple tasks simultaneously and perform at a high level
• Excellent written and verbal communication skills and strong listening skills
• Advanced capabilities in MS Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint), Zoom, etc.

• Strong work ethic and reputation for exhibiting teamwork in meeting job responsibilities and organizational goals
• High degree of energy, professionalism, and confidentiality
• Highly organized and self-motivated with attention to detail
• Excellent phone and email communication skills
• Must have a valid driver’s license, reliable transportation for local travel and required auto insurance
• Ability to serve as travel staff in support of CEO when needed

Additional Information

The Green & Healthy Homes Initiative is an equal employment opportunity employer. This is a full-time, exempt position in our Baltimore, Maryland headquarters. Position includes full benefits package and competitive salary commensurate with experience.