Associate Registrar, Systems & Academic Operations

Since 1920, Mount St. Joseph University has provided an education that is based on interdisciplinary liberal arts and professional curricula emphasizing mission, values, integrity, and social responsibility. Faculty and staff deliver high-quality academics, hands-on experiential learning, and personalized attention to support student success. Join our award-winning team, recognized as a 'Best College to Work for,' and be part of a vibrant culture that places a premium on collaboration and belonging.

Position Purpose:  The Associate Registrar is a team member who manages technology systems used by the Registrar’s Office and serves as a liaison to the ISS department. 

Primary Responsibilities:

Technology Systems: In conjunction with ISS, manages and maintains software utilized by the department. (25%)

Transfer Credits: Oversee transfer policies and procedures as well as evaluate transcripts for new freshman students and current students. (35%)

Graduation: Complete certification of degree requirements for Undergraduate students. (35%)

Articulation Agreements: Maintain articulation agreements between the University and multiple other colleges and universities. (5%)

Duties:

Technology Systems

• Manage/maintain the “backend” of the following software utilized by the Registrar’s Office:
  • Course Dog – Curriculum Management Module, Scheduling Module, and Catalog/Handbook Module
  • Freedom – Transcript processing
  • TES (Transfer Equivalency System) – data warehouse of transfer equivalencies
  • Mount Connect and future SIS – Student interfac
• Provide data analysis for use within Registrar's Office and Provost Office
• Serve as a liaison to the ISS department, communicating departmental needs and managing configuration of existing systems and implementation of new systems.

Transfer Credit:

• In collaboration with ISS evaluate and improve processes around posting and reviewing transfer credits in conjunction with the new SIS system and out transcript processing system.
• Examine all original transfer credit evaluations and updates for accuracy and consistency.
• Process and post all transfer credit for incoming freshmen and updates for current students.
• Create and maintain transfer equivalency tables in Jenzabar CX and TES with a goal of keeping data accurate and clean.
• Consult and collaborate with School Deans and Department Chairs regarding the applicability of transfer credits in the core curriculum and the major.
• Determine, in consultation with academic departments and Career Center, the transferability of credits from non-regionally accredited institutions.
• Provide academic oversight for transfer credit practices, policies and evaluations.
• Collaborate with Admission Office and academic departments regarding interpretation and transferability of international transcripts.
• Evaluate and update academic records with credits from Advanced Placement, CLEP examinations, experiential learning, consortium grades/courses, military credit, IB, and other credit-awarding sources.
• Publishes and makes available Mount equivalency chart for AP courses; reviews the equivalencies as needed with departments.
• Field inquiries from other colleges and non-Mount students regarding course descriptions and transfer credits.

Graduation

• In collaboration with ISS evaluate and improve student facing processes around graduation applications and degree requirements.
• Monitor degree application process
• Review completion of degree requirements (degree audits) and communicate deficiencies to students and advisors.
• Certify completion of degree requirements as well as eligibility for honors
• Post graduation date on transcripts.

Articulation Agreements:

• Maintains manual for the development of Articulation Agreements.
• Develops Degree Pathways and Articulation Agreements with other institutions in collaboration with Administration, Office of Admission, and academic departments.
• Publishes approved Degree Pathways to appropriate online platforms.

Miscellaneous:

• Monitor duplication of credit either through transfer or repeating courses.
• Provide input for catalog and other printed publications.
• Membership in OACRAO and Ohio Transfer Council encouraged.
• Participate in professional associations and listservs as appropriate.
• Demonstrate knowledge and compliance with FERPA regulations.
• Contribute to team effort by welcoming new and different work requirements; exploring new opportunities to enhance the services of the division; helping others accomplish related job results as and where needed.
• Other tasks as assigned.

Primary Contacts:  Registrar Staff, Student Administrative Services Staff, AARC staff, Admission Staff, School Deans and Department Chairs, faculty, students, and other members of the University community.

Supervision Exercised:  None.

Supervision Received:  Reports to the University Registrar. Works toward a previously defined objective with little supervision and uses a wide range of procedures; plans and arranges own work referring unusual cases to the Registrar.

Qualifications:

• Bachelor degree required.
• Master’s degree preferred.
• 3-5 years’ experience in the Registrar’s Office or applicable higher education role.
• Proficient use of Microsoft Office products
• Experience with a Student Information System (SIS), Course Dog, Freedom, or TES preferred.

Benefits
Mount St. Joseph University offers a wide array of benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.

• Tuition Remission for you and your family.
• 403b Retirement
• Excellent benefits including medical, employer HSA contributions, dental, vision, life, parental leave.
• Generous PTO.
• 16 paid holidays.
• Competitive salaries.
• Opportunity to work in a dynamic and collaborative educational environment.
• Professional development opportunities.

To apply, please upload a cover letter, resume, and contact information with three professional references via Paycom.

A review of resumes will begin immediately and continue until the position is filled.

Please click here to review the University's policies on E-Verify, Equal Opportunity, and Non-Discrimination.

Mount St. Joseph University is an Equal Opportunity Employer