Senior Academic Operations Specialist

Primary Location

Burnet Campus

Department

Pediatrics / CCRF Admin

Shift

Day (United States of America)

Schedule

Full time

Weekly Hours

40

FTE

1

Employee Status

Regular

• Expected Starting Pay Range $61,401.60 - $78,291.20
• Starting pay is based on experience, skills, and equity; exceptions may apply for highly qualified candidates. Additional pay (e.g., shift, on‑call, or weekend differentials) and benefits may apply. Annual pay may vary based on FTE status.
  
  

Faculty Reappointments - Lead the faculty reappointment process, manage all communications, timelines, and workflow execution. Review reappointment materials for accuracy, completeness, academic quality, and compliance, including CV structure, scholarly productivity, professional effort, and University of Cincinnati standards for quality review. Identify gaps, inconsistencies, or risks in faculty materials and work with leaders to resolve issues proactively. Track and manage strict University of Cincinnati deadlines across multiple annual cycles (three promotion cycles and year‑round reappointments). Ensure adherence to institutional, college, and accrediting‑body policies across all assigned processes.

Process Management & Continuous Improvement - Implement workflows, checklists, templates, and tracking systems. Identify opportunities to streamline processes and reduce errors. Support the expansion of ARPT processes to new partners in the organization. Coordinate logistics and documentation for the Promotion & Tenure Committee and Research and Discovery Committee (RDC) requisitions. Maintain knowledge of multiple unique systems and databases (SRSS, RedCap, etc.). Assist with managing the ARPT calendar and long‑range planning activities.

Strategy/Compliance - Develop deep expertise in ARPT policies, University of Cincinnati guidelines, and academic standards. Analyze and interpret guidelines, resolve complex cases, and prepare analytics for national/international reporting.

Managing Key Partnerships/Collaborations - Communicate requirements, deadlines, and compliance expectations to faculty, administrators, and leadership. Provide guidance to and partner with Division Directors, Business Directors, Administrative Leaders, Faculty Affairs Offices at University of Cincinnati College of Medicine, Promotion & Tenure Committee, Research and Discovery Committee (RDC), Institutional Stakeholders, etc. on ARPT standards, workflows, and best practices. Serve as a resource for problem‑solving and process clarification, functioning independently and with minimal direction.

Job Qualifications

• Bachelor’s degree required
• 5 years of work experience in a similar job or discipline.
• Preferred: Experience managing complex academic or compliance‑driven processes.
  
  

About Us

At Cincinnati Children’s, we come to work with one goal: to make children’s health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children’s.

 Cincinnati Children's Is

• Recognized by U.S. News & World Report as a top 10  best Children's Hospitals in the nation for more than 15 years
• Consistently among the top 3 Children's Hospitals for National Institutes of Health (NIH) Funding
• Recognized as one of America’s Best Large Employers  (2025), America’s Best Employers for New Grads (2025)
• One of the nation's America’s Most Innovative Companies as noted by Fortune
• Consistently certified as great place to work
• A Leading Disability Employer as noted by the National Organization on Disability
• Magnet® designated for the fourth consecutive time by the American Nurses Credentialing Center (ANCC)
  
  

 We Embrace Innovation—Together. We believe in empowering our teams with the tools that help us work smarter and care better. That’s why we support the responsible use of artificial intelligence. By encouraging innovation, we’re creating space for new ideas, better outcomes, and a stronger future—for all of us.

Comprehensive Job Description Provided Upon Request.

Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/Veteran/Disability