What are the responsibilities and job description for the Parish Administrator (Non-profit Office Manager/Communications Coordinator) position at Mount Calvary Episcopal Church?
Job Summary:
Mt. Calvary Episcopal Church, a welcoming congregation in Camp Hill, seeks a skilled and personable Parish Administrator to serve as the operational heart of our parish office. Reporting to the Rector, this role provides administrative support to the Vestry and congregation and serves as a primary point of contact for parishioners, visitors, and community partners.
The Administrator plays a vital role in the day-to-day life of the parish, which means this person must be as comfortable offering a warm welcome at the door as managing a spreadsheet or drafting a newsletter.
Key Responsibilities:
- Serve as the primary point of contact for parish inquiries (phone, email, and in person)
- Manage parish communications including newsletters, announcements, and website updates
- Maintain the parish calendar and coordinate schedules for clergy, staff, and events
- Prepare weekly service bulletins and other church communications
- Maintain membership records and parish database
- Support ministry leaders, volunteers, and parish in planning events, programs, and ministry activities
- Provide general administrative support for clergy and parish leadership
Qualifications:
- Associate degree preferred, with a focus in office administration, communications, or a related field — or a minimum of 3–5 years of experience in a comparable administrative role.
- Highly proficient across a broad range of digital tools, including the Microsoft 365 suite (Word, Excel, Outlook, Teams, SharePoint), church management software (ChMS), and cloud-based collaboration platforms.
- Experience contributing to website content, email newsletters, and social media is strongly preferred.
- Familiarity with design tools such as Canva or Adobe products is a plus.
- Strong written and verbal communication skills.
- Experience navigating sensitive situations with good judgment, tact, and a high degree of discretion and confidentiality.
- Strong organizational and time management skills; self-motivated and able to work independently while collaborating effectively with clergy, staff, parishioners, and visitors.
- Candidates with experience in nonprofit administration, office management, communications, or community organizations are encouraged to apply.
Background Screening & Training: The successful candidate will be required to complete a three-phase background screening (PA PATCH, PA Child Abuse History, and FBI Fingerprint) and Diocesan Safeguarding God's Children training prior to beginning work.
Work Hours: This is a part-time position, 19 hours per week, Monday through Thursday. Hours follow the parish calendar and will not exceed 19 per week.
Mt. Calvary Episcopal Church is an equal opportunity employer. We warmly encourage applications from non-parishioners.
Pay: $20.00 - $25.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Salary : $20 - $25