What are the responsibilities and job description for the Executive Assistant - ITS position at Mott Community College?
Position Summary Information
Position Summary
This position serves two primary purposes. First, it provides administrative leadership and coordination for Information Technology Services, supporting the Enterprise, Computer Support, Media Services, and Infrastructure departments. Second, it serves as the primary administrative support for the Associate Vice President of ITS, ensuring the office operates efficiently, professionally, and effectively.
The incumbent works independently with a high degree of responsibility and is expected to exercise exceptional judgment in addressing complex issues and managing competing priorities. A critical component of this role is the ability to handle confidential and sensitive information with discretion, maintain a high level of accuracy and attention to detail, and provide comprehensive budgetary management and financial oversight. The position is responsible for monitoring expenditures, tracking financial activity, and supporting fiscal planning to help ensure the division operates within its multi-million-dollar fiscal allocations.
Supervisory Responsibility
This position provides direction and assistance to student workers and may oversee their daily tasks and Scheduling.
Minimum Requirements
Normal office environment, working at a desk for long periods using a computer and telephone.
Work Schedule
This is an exempt, full-time position; Monday – Friday 8am – 5pm. Flexibility is required to meet the needs of the College, including occasional evenings and/or weekend hours.
For Detailed Job Description Click Here Job Description Additional Information
The College reserves the right to extend the application deadline or reopen the search if a sufficient pool is not established. Notice of such a decision will be indicated in the posting.
Equal Opportunity Statement
As an equal opportunity institution, the College encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. The College does not discriminate in educational or employment opportunities or practices on the basis of race, sex, color, religion, gender, national origin, veteran’s status, age, disability unrelated to an individual’s ability to perform adequately, sexual orientation, or any other characteristic protected by law. Title IX Coordinator Contact Information: 1401 E. Court St., Prahl College Center (PCC- 2030G), Flint, MI 48503, (810) 762-0024. Title II, ADA, Coordinator Contact Information: 1401 E. Court St., Curtice-Mott Complex (CM-1024), Flint, MI 48503, (810) 762-0373. Section 504 Coordinator Contact Information: 1401 E. Court St., Prahl College Center (PCC- 1130), Flint, MI 48503, (810) 762-0191.
Position Summary
This position serves two primary purposes. First, it provides administrative leadership and coordination for Information Technology Services, supporting the Enterprise, Computer Support, Media Services, and Infrastructure departments. Second, it serves as the primary administrative support for the Associate Vice President of ITS, ensuring the office operates efficiently, professionally, and effectively.
The incumbent works independently with a high degree of responsibility and is expected to exercise exceptional judgment in addressing complex issues and managing competing priorities. A critical component of this role is the ability to handle confidential and sensitive information with discretion, maintain a high level of accuracy and attention to detail, and provide comprehensive budgetary management and financial oversight. The position is responsible for monitoring expenditures, tracking financial activity, and supporting fiscal planning to help ensure the division operates within its multi-million-dollar fiscal allocations.
Supervisory Responsibility
This position provides direction and assistance to student workers and may oversee their daily tasks and Scheduling.
Minimum Requirements
- Associate degree in Business, Office Administration, or a technology-related field.
- Five (5) years of administrative experience supporting a senior manager or performing assistant or chief-of-staff duties.
- Demonstrated expertise at the intermediate/advanced level with MS Excel, Google Sheets or equivalent software for complex budget tracking, as well as Word and PowerPoint.
- Exceptional attention to detail and accuracy in data entry and numerical reconciliation.
- Ability to manage a high volume of complex data and multi-year contracts with minimal supervision.
- Ability to project a professional and “customer-oriented” image for the ITS department.
- Ability to type 40 words per minute
- Prior experience working with confidential and sensitive information.
- Experience with Enterprise Resource Planning (ERP) systems.
- Familiarity with software licensing models and budgetary procedures
- Ability to handle multiple complex tasks simultaneously
Normal office environment, working at a desk for long periods using a computer and telephone.
Work Schedule
This is an exempt, full-time position; Monday – Friday 8am – 5pm. Flexibility is required to meet the needs of the College, including occasional evenings and/or weekend hours.
For Detailed Job Description Click Here Job Description Additional Information
- First consideration given to internal candidates.
- Degree must be conferred by either offer date or close of posting
- Visa sponsorship is not available
- Selected candidates must submit to a drug test and criminal background check.
- The College reserves the right to cancel the search at any time.
The College reserves the right to extend the application deadline or reopen the search if a sufficient pool is not established. Notice of such a decision will be indicated in the posting.
Equal Opportunity Statement
As an equal opportunity institution, the College encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. The College does not discriminate in educational or employment opportunities or practices on the basis of race, sex, color, religion, gender, national origin, veteran’s status, age, disability unrelated to an individual’s ability to perform adequately, sexual orientation, or any other characteristic protected by law. Title IX Coordinator Contact Information: 1401 E. Court St., Prahl College Center (PCC- 2030G), Flint, MI 48503, (810) 762-0024. Title II, ADA, Coordinator Contact Information: 1401 E. Court St., Curtice-Mott Complex (CM-1024), Flint, MI 48503, (810) 762-0373. Section 504 Coordinator Contact Information: 1401 E. Court St., Prahl College Center (PCC- 1130), Flint, MI 48503, (810) 762-0191.