What are the responsibilities and job description for the Executive Assistant - Foundation position at McLaren?
Position Summary:
The Executive Assistant is responsible for providing administrative support to the assigned VP and Directors. Work performed may include a broad range of complex responsibilities involving confidential or technical information, assembling and analyzing information and data in written and electronic form, scheduling meetings and preparing agendas, presentations and documents along with maintaining calendar and appointment schedules.
Essential Functions and Responsibilities:
Required:
OR
Preferred:
The Executive Assistant is responsible for providing administrative support to the assigned VP and Directors. Work performed may include a broad range of complex responsibilities involving confidential or technical information, assembling and analyzing information and data in written and electronic form, scheduling meetings and preparing agendas, presentations and documents along with maintaining calendar and appointment schedules.
Essential Functions and Responsibilities:
- Screens incoming calls and daily correspondence and responds as needed
- Coordinate and assist with all department activities and meetings.
- Responsible for maintaining the calendar for the VP and Directors.
- Acts as custodian of confidential files for legal documents, contracts, reports, letters and budgets as requested
- Processes all timekeeping for staff, expense reimbursements and other supply costs that can be resolved independently
- Develop and prepare presentations, manuals, letters, brochures, newsletters and other documents as requested and willingly provides support to other staff members when necessary.
- Arrange complex and detailed travel plans and itineraries; compile documents for travel-related meetings.
- Provides service excellence standards and responds promptly, professionally and courteously to all customers' needs
- Other duties as assigned or when necessary to maintain efficient operations of the department and the Company as a whole
Required:
- High school diploma
- Seven years of experience in progressively more responsible administrative assistant roles supporting large corporate departments in a fast-paced environment
OR
- Associate Degree in business, health care or related field.
- Five years experience in progressively more responsible administrative assistant roles supporting large corporate departments in a fast-paced environment
Preferred:
- Three years of experience working Experience working in Health Care
- Executive Assistant Certification