What are the responsibilities and job description for the Executive Administrative Assistant position at Motion Recruitment?
LOCAL CANDIDATES ONLY - HYBRID ROLES IN SAN MATEO, CA
Hello
Looking for an Executive Assistant to support our Chief Information Officer and his leadership team, including the VPs of Applications, Strategy & Operations, and Infrastructure Engineering.
This is a visible, fast-paced role at the heart of how we run technology and procurement at scale.
You’ll partner closely with our Sr. Director of Portfolio Management & Operations and be a key voice in evolving how the EA function adds strategic value.
Hybrid role requiring a minimum of 2 days per week onsite in San Mateo, California.
Duration: 3 months with possibility of longer term extensions
Pay rate: $50/hr on W2
If interested, please email your resume to grace.johnson@motionrecruitment.com
Job Description Responsibilities
Provide proactive support to the CIO: inbox management, calendar coordination, travel planning, and expense reporting
Manage schedules and logistics for up to 4 executives; coordinate internal and external meetings
Plan and execute leadership offsites, team town halls, and recurring department forums
Communicate seamlessly across senior leaders, customer executives, and partners
Track cross-functional priorities and connect the dots across teams and initiatives
Build polished, executive-ready presentations and internal communications
Maintain and update internal team pages and distribution lists for clarity and consistency
Support onboarding, culture-building, and recognition programs
Handle sensitive matters with discretion, integrity, and professionalism
Travel up to 10% for leadership events and in-person support.
Help define the future of the EA role by leveraging AI and agentic platforms to unlock greater productivity, automation, and strategic focus
Core Qualifications and Key Competencies
Bachelor’s degree preferred; 5 years supporting VP/C-level execs in a high-growth tech or client-facing environment (public company experience a plus)
Proven ability to manage sensitive and confidential information with discretion
Exceptional communicator—clear, concise, confident in both written and verbal formats
Strong interest in technology, a keen curiosity for advancements in the field, and a natural aptitude for AI
Expert in Google Workspace (Slides, Docs, Sheets); familiarity with Workday, Concur, Coupa, Slack, etc., is a plus
Salary : $50