Office Services Coordinator

The Office Services Coordinator provides various levels of support to the office. They are responsible for the upkeep of all general office areas, maintenance of all office equipment and monitoring/stocking of all office supplies maintained in all general office areas.

Essential Functions

• Provide professional customer service to all office personnel.
• Prepare mail and all US/FedEx/UPS packages, sorting and distributing incoming mail.
• Assist with all aspects of document reproduction and processing: copying, scanning, date stamping, document binding and faxing.
• Handling of government notices, including communications with client and preparation of written instructions.
• Light assembly of furniture, picture hanging, etc.
• Troubleshooting and performing minor repairs (i.e., clearing paper jams, changing toner/ink cartridges, emptying equipment waste receptacles).
• Scheduling service calls as needed.
• Prepare conference rooms for meetings, set up and clean up.
• Cleaning and stocking pantries; Checking copiers daily.
• Move boxes and other heavy items, which may include assisting with office moves.
• Conduct daily walk through of office space to notice any blown light bulbs, repairs needed or general cleaning issues; report these to building liaison.
• Organize and clean file workroom.
• Provide other assistance as appropriate and requested.

Qualifications/Skills Required

• One to four years of experience in professional services environment.
• Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office 2007, Word and Outlook, along with basic typing skills, are required. Excel and PowerPoint experience are a plus.
• Must be able to lift 25 - 70 pounds properly. (Position requires some lifting and moving of various office equipment. Ability to retrieve and distribute files or boxes, written documents or office supplies weighing up to 25 pounds and ability to retrieve and replace objects to/from shelves of up to 8 feet high.)
• Must be able to take initiative, be reliable, professional, team oriented, have the ability to multi-task, and attention to detail is critical.
• Prior law firm experience preferred.
• Ability to use a hand cart.

Educational Requirements

• High School Diploma or equivalent.

Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.

Moses Singer LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Moses Singer also offers generous paid time off and holidays.

All decisions affecting employment at Moses Singer LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran's status, genetic information or any other legally protected status.

Application Instructions

Interested candidates should submit a resume, cover letter describing relevant docketing/filing experience and jurisdictions, along with salary expectations to tcesaro@mosessinger.com, referencing “Managing Clerk” in the subject line.