What are the responsibilities and job description for the Office Coordinator position at Toby's Services Ltd?
Benefits:401(k)Bonus based on performanceCompetitive salaryDental insuranceFlexible scheduleHealth insurancePaid time offTraining & developmentTuition assistanceVision insuranceBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Office Coordinator to join our team in our Queens, NY location. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. You will support day-to-day administrative operations.ResponsibilitiesScheduling, meeting preparation, calendar management, filing, scanning, and office coordination.Assist internal departments with document tracking, organization, and deadline management.Support onboarding tasks, administrative forms, and internal documentation needs.Utilize Adobe Creative suite (InDesign, Illustrator, Photoshop) to support development of project sheets, resumes, capabilities, packages, presentations, marketing collateral.Assist with updating and maintaining visual assets, project photos, and marketing libraries.Help create content for internal and external communicators.Ensure compliance with brand guidelines, writing standards, and submission.Assist with preparation of RFIs, RFQs, and RFP submissions.Coordinate proposal components across departments (Estimating, PMs, subcontractors).Draft, review, and update project sheets, resumes, capability statements, and forms.Help prepare materials needed for business development outreach.QualificationsBachelor Degree or administrative training is preferred.3 to 5 years experience as an Office Coordinator or in construction setting.Adobe Creative Suite (InDesign, Illustrator, and Photoshop) proficiency is a must.Familiarity and knowledge with AEC terminology and proposal processes is a plus.Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPointHighly organized with excellent time management skills and the ability to prioritize projects
Salary : $60,000 - $70,000