Receptionist and Paralegal

Job description:

Job Summary
We are seeking an energetic and organized Receptionist to be the welcoming face of our office. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and team members. Your positive attitude and efficient organizational skills will ensure smooth daily operations, creating a professional and friendly environment. This paid position offers an exciting opportunity to develop your administrative expertise while supporting a dynamic team.

Responsibilities

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and packages
• Maintain front desk appearance by organizing files, managing appointments, and updating schedules using calendar management tools
• Support office management tasks such as data entry, filing, proofreading documents, and basic bookkeeping using QuickBooks or similar software
• Assist with clerical duties including copying, scanning, and maintaining office supplies inventory
• Provide excellent customer support by addressing inquiries accurately and courteously in person or over the phone

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent computer literacy with the ability to learn new software quickly
• Previous clerical or administrative experience preferred
• Strong phone etiquette skills with experience managing multi-line phone systems
• Bilingual, English and Spanish, required to serve diverse client needs effectively
• Ability to handle multiple tasks efficiently while maintaining professionalism under pressure
• Personal assistant or office management experience is advantageous for success in this role

Join us as a Receptionist and be part of a vibrant team dedicated to delivering outstanding service! Your enthusiasm, organizational prowess, and commitment to excellence will make a meaningful difference every day.

Work Location: In person