Administrative Services Assistant role based in Nashville, TN

• Provide administrative support, including preparing reports, forms, and coordinating project logistics.
• Assist with creating handouts, forms, and print requisitions.
• Perform general administrative duties, including typing, word processing, and office support.
• Maintain and update SharePoint, shared drives, and other databases as assigned.
• Assist with creating and submitting social media content.
• Support the preparation and distribution of quarterly internal newsletters.
• Conduct semi-annual reviews of relevant webpages and handouts and recommend updates as needed.
• Assist with surveying staff and program participants to identify opportunities for process improvements.
• Ensure administrative processes comply with applicable state and federal policies, rules, and regulations.

Education: Associate’s degree and experience equivalent to one year of increasingly responsible full-time professional administrative support experience.

Substitution: Qualifying full-time subprofessional or paraprofessional experience may be considered in place of the required education.

• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently with minimal supervision.
• Ability to communicate effectively with colleagues, supervisors, staff, agency personnel, and external stakeholders.
• Working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, SharePoint, and Outlook.
• Experience with creative tools such as Canva, Adobe Creative Suite, or similar applications is preferred.
• Experience with document remediation tools, such as CommonLook or similar software, and familiarity with ADA accessibility practices are preferred.

• Work Arrangement: Hybrid, with weekly in-person attendance required.
• Location: Nashville, Tennessee.
• Residency Requirement: Tennessee residency is required at the time of hire.
• First-Day Requirement: In-person attendance is required for laptop deployment and orientation.
• Travel: Travel to the central office in Nashville is not reimbursed.
• Work Schedule: Monday through Friday, 8:00 AM to 4:30 PM Central Time.
• Hours: 37.5 hours per week.
• Employment Term: Contract position funded through federal grants, renewable through September 30, 2027, subject to funding availability and approval of further renewals.