What are the responsibilities and job description for the School Secretary - Attendance - MCHS position at MONTGOMERY COUNTY SCHOOLS?
QUALIFICATIONS: 1. High School diploma or equivalent.
- Such additional qualifications as the Superintendent or Board may find appropriate and acceptable.
REPORTS: Principal
SUPERVISES: Not Applicable
JOB GOAL : To create a pleasant and business like office in which clerical, secretarial and business duties are performed with efficiency so that a positive impact on the education of children can be realized. To establish a healthy relationship with students, faculty and staff and to present a good image of the school.
BASIC FUNCTION : Organize, coordinate, schedule, and perform office functions at a large comprehensive school; serve as secretary to the Principal and coordinate communications between administrators, District, and site personnel, parents, students, and the general public; train and provide work direction to clerical personnel and others as assigned.
PERFORMANCE RESPONSIBILITIES
- Prepares letters, correspondence, documents and student reports/information as directed by Principal.
- Collects information, prepares and maintains files, enters data, as directed by the Principal or required by the District, maintaining files in accordance with Kentucky Records Retention schedule.
- Maintains a supply of all school and report forms. Copies forms as needed.
- Maintains or works with contracted service providers in maintaining and monitoring the use of equipment.
- Monitors the use of office phones. Maintains records of phone calls, messages and long distance calls. Delivers messages as necessary.
- Maintains up-to-date attendance, related records and correspondences, making appropriate data entries as required by the District.
- Prepares and submits accurate reports/documents as required by the State or District.
- Maintains student late arrival and early dismissal logs issuing tardy and early dismissal forms as required by the Principal.
- Maintains staff attendance records, time sheets, and required leave forms. Works with staff to complete required forms.
- Assists staff in maintaining inventory or ordering and purchasing both instructional and non-instructional supplies and materials in accordance with District policies and laws.
- Prepares parcels and mail for outgoing shipments, and receives, unpacks and verifies, sorts and distributes incoming mail and shipments.
- Schedules meetings and appointments for Principal, Assistants, faculty and staff.
- Works with staff in maintaining pleasant reception area. Greets, monitors and provides assistance for visitors to the school. Reports visitors to Principal and staff.
- Compiles working budget, keeps record of all school financial transaction, including encumbrances and up-to-date account balances, reviews invoices for accuracy, submits payments as scheduled monitors inventories as required by law.
- Schedules and provides necessary information and documents for substitutes.
TERM OF SERVICE : Salary and workdays/jobs to be established by the Board.
EVALUATION: Performance of this job will be evaluated in accordance with
provisions of the Board’s policy on Evaluation of Classified
Personnel.
Salary : $15