Front Office Administrator

At The Montessori Children’s School of Jacksonville, NC, we believe each child is a unique individual with their own style of learning. We recognize that children need to learn at their own pace and when stimulated properly, learn to spontaneously thrive in a positive environment because they are innately inquisitive, curious and creative.

Position Summary

The Front Office Administrator serves as a key liaison between the school administration, families, staff, and the local community. You’ll be responsible for ensuring that students, parents, staff, and guests experience the highest level of support while preserving the Montessori philosophy.

Essential Responsibilities

• Greet visitors, answer phones, and manage inquiries with professionalism.
• Maintain student attendance, enrollment, and central files with accuracy and confidentiality.
• Update and manage the school-wide calendar, website, and social media channels.
• Support the enrollment and withdrawal process, maintaining detailed records.
• Assist the Head of School and Business Manager with administrative tasks.
• Manage inventory and office supplies; oversee office equipment maintenance.
• Coordinate vendor communications for facility maintenance and track contractor work.
• Plan and prepare for school events and meetings.
• Provide administrative support to the Board of Directors as needed.

Qualifications

• Required: Associate's degree in a related field.
• Minimum of two years’ experience in office administration, ideally in a school or nonprofit setting.
• Completion of background checks, health assessments, and safety training.

Skills & Attributes

• Proficient in Microsoft Office Suite and Google Workspace, with a willingness to learn new technology.
• Strong verbal and written communication skills.
• Experience with website and social media management.
• Excellent organizational and multitasking abilities.
• A collaborative team player with a professional and approachable demeanor.
• Detail-oriented, with a strong commitment to accuracy and excellence.
• Flexible and solution-focused, capable of managing multiple priorities.

Work Environment & Physical Requirements

This role includes:

• Regular sitting, standing, walking, and occasional outdoor duties.
• Operating office equipment and performing administrative tasks.
• Working primarily in a temperature-controlled environment with a moderately quiet noise level.

Compensation

Compensation will be based on the candidate's qualifications and experience.

How to Apply

Please submit your application online. No walk-ins or phone calls, please.

It is the policy of Montessori Children's School to make employment decisions on the basis of qualifications for a specific job without regard to race, color, religion, sex, sexual orientation, marital status, national or ethnic origin, age, veteran status, or the presence of a disability, except where such is a bona fide occupational qualification. Employment is contingent upon successful completion of a reference and background investigation.