What are the responsibilities and job description for the Business Operations & Accounting Associate position at Montclair YMCA?
Behavioral Assessment Link
POSITION SUMMARY:
The Business Operations & Accounting Associate will provide accounts payable, purchasing and accounting support to the Finance Department in addition to maintaining records of IT equipment. They are responsible for the daily cash reconciliation and bank deposits for both the Park Street and Geyer Family YMCA locations. The incumbent also provides accounting and billing support to the Finance Department during the month end closing and during seasonal needs such as the annual financial audit, the swim team and budget seasons.
OUR CULTURE:
At the YMCA of Montclair, we strive to be the Employer of Choice, provide World-Class Service, and be the Charity of Choice. Our goal is to be a place where employees are empowered and excited to come to work. All staff ensures that members experience customer-centric, individual attention each and every day. We strive to be the preferred partner in collaborating with others, identifying and meeting our community needs.
ESSENTIAL FUNCTIONS:
Accounts Payable & Purchasing Support
- Codes invoices, vouchers, expense reports, credit card charges, check requests with correct general ledger codes conforming to standard procedures and ensuring proper entry into the financial system.
- Reviews purchase orders and assign PO numbers to requisitions according to our standard procedures.
- Places orders through the commercial Amazon and WB Mason centralized accounts.
- Investigates and resolves problems associated with processing of invoices and purchase orders.
- Prepares and executes A/P batches and aging reports to process checks, and ACH transactions.
- Receives, researches, and resolves a variety of routine internal and external inquiries concerning account
- status. Communicates the resolutions of discrepancies to appropriate people.
- Provides support for internal and external audits.
Accounting & Billing Support
- Audits & inputs Journal entries to the accounting system for health, retirement, and payroll expense.
- Verifies, inputs, and reconciles end of shift cash receipts data daily in the accounting system from the point-of-sale system.
- Posts, tracks, codes, and inputs all miscellaneous cash and check receipts into the accounting system.
- Prepares the daily bank deposits.
- Records all ACH and bank charges into the accounting system during the month-end close.
- Executes the timely and accurate billing and collections of swim team members fees assessed and owed.
Office Management Support
- Maintains and updates records of IT equipment such as laptops, desktops, printers, and phones.
- Interfaces directly with key office vendors and establishes contracts and services needed for each Y
- location.
- Attend required Abuse Risk Management training and adhere to procedures related to managing high-risk
- activities and supervising members and participants.
- Follow employee and volunteer screening requirements and use screening instruments to screen for abuse risk. Provide employees and volunteers with on-going supervision and training related to abuse risk.
- Provide employees and volunteers with regular feedback regarding their boundaries with consumers and require them to adhere to policies and procedures related to abuse risk.
- Respond quickly to policy and procedure violations using the Y's disciplinary procedures and respond seriously and confidentially to reports of suspicious and inappropriate behaviors and follow mandated reporting
- requirements.
- Communicates to all employees and volunteers the Y's commitment to protect our members from abuse.
- Supports the annual budgeting process including data entry to components and researching past activity in SGA.
LEADERSHIP COMPETENCIES:
- Communication & Influence
- Philanthropy
- Program/Project Management
- Volunteerism
QUALIFICATIONS:
- 2 years accounts payable or general accounting experience
- Good figure aptitude and data entry skills
- Experience with MS- GP Dynamics Accounting or equivalent system experience
- Excellent written and verbal communication skills.
- Meticulous with strong organizational skills.
- Ability to multi-task in fast paced environments.
- Open to change and willing to learn new skills
- Ability to meet deadlines.
- Confidentiality required.
- Must have a CPR/AED and First Aid Certification OR get certified within 90 days of employment.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
This work requires the following physical activities: climbing, bending, stooping, kneeling, twisting, reaching, sitting, standing, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity. Must be able to lift and carry 50 lbs. Must be able to sit and stand for extended periods of time and not become distracted. The work is performed primarily indoors and may require occasional travel to the various branches/sites of the YMCA of Montclair.
COMPANY BENEFITS:
Benefits include complimentary YMCA membership; accrued PTO; Medical, Vision, and Dental Health Insurance; paid Holidays, enrollment in the Y’s retirement program (must complete 1000 hours within 2 years of service) with 12% of salary contributed by the Y; 75% discount for SACC (before and aftercare), Early Learning Center, and Summer Camp programs in our Y facilities; a rewarding career with professional growth and advancement opportunities; a challenging and fun work environment with creative and talented individuals.
WORK SCHEDULE: Monday to Friday, 9:00 AM to 5:00 PM.
ANNUAL SALARY: $55,000 – $60,000
Salary : $55,000 - $60,000
