Admin Associate Part-TIme

Montana State University Billings is a preferred employer in the region-WE WANT YOU!The following are reasons why you should join our team:Work-life balanceHolidays-10 paid holidays per year and 1 Floating HolidayVacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)Sick Leave - Earned at an accrual rate of .0416125 for each hour in pay status.Employee and Dependent Tuition WaiverOpportunities to engage in professional development opportunitiesCommitted to employee wellness and access to a robust Employee Assistance ProgramMedical Benefits that are robust and affordableVisit MUS Benefits to learn more about our benefit package including:Medical, Vision, and DentalLife Insurance and Long-Term Disability are incorporated into our benefits.Learn more about our retirement benefits at MUS Retirement.Opportunities for career growth and a variety of career pathsCampus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.Beautiful campus environment that features our MSUB Mile walking pathThe Administrative Associate II serves as the administrative assistant in the Business Administration Program. This position assists in promoting the University’s and College’s strategic plans and accomplishing the missions of the Programs of the College of Business and the University. The person in this position provides administrative and technical support and assigns priority to all office and administrative work and must be able to handle confidential and sensitive materials in an appropriate manner.DUTIES and RESPONSIBILITIES:The Administrative Associate II provides information and procedural advising to applicants, onsite and online students, registers students, accesses class schedules, class rosters, advising lists, PIN numbers and transcripts using Banner, APEX, and other applications; organizes and maintains student records; modifies course schedules; maintains course syllabi; assist with faculty travel requests, arrangements, and reimbursements; routes and tracks graduation applications; processes faculty evaluations; gathers and processes programmatic information for grants and accreditation reporting requirements; schedule and assist in planning faculty recruiting efforts; assist with new faculty searches and recruitment; and handles other support functions as assigned. The successful applicant is expected to support and participate in the University’s commitment to continual quality improvement.PHYSICAL DEMANDS:While performing the duties of this position, the individual is regularly required to sit, use a computer, a telephone, and other office equipment. Employee may occasionally need to lift up to ten pounds. Reasonable accommodations can be made available to assist persons with disabilities to perform the essential functions.QUALIFICATIONS:High School Diploma or equivalentExperience in planning, organizing, scheduling and prioritizing simultaneous work assignments to meet deadlinesStrong computer skills, including experience with Microsoft Word, Excel, and OutlookExcellent customer service and telephone skills requiredExperience working with confidential informationAbility to interact constructively and professionally with students, faculty, staff and othersAbility to identify and solve problemsEducation Required:High School DiplomaEducation Preferred:Bachelor’s degree or higherExperience Preferred:Experience in field of Higher EducationExperience with student advisingExperience with Banner Software and course schedulingAbility to interact constructively and professionally with students, faculty, staff and othersAbility to identify and solve problemsThis position is not eligible for sponsorship.Applicants will be reviewed and interviewed on an ongoing basis after the screening date. The screening date begins 10 calendar days after a position is posted on the employment website.