Office Clerk III, Public Safety

Job Description:

Job Function:

DISTINGUISHING FEATURES OF THE CLASS: This position is responsible for the independent performance of clerical duties requiring a moderate degree of decision-making. The use of a personal computer for word processing, database entry, and manipulation is an integral part of this position. The work is performed in accordance with well-defined objectives, policies, and procedures, but detailed instructions are given for new or difficult assignments. The work is typically submitted in its final form and is subject to general review by superiors. The employee reports directly to, and works under the general supervision of, a higher-level staff member. Does related work as required.

TYPICAL WORK ACTIVITIES: (All need not be performed in a given position. Other related activities may be performed, although not listed.)

• Prepares and formats legal documents, certifications, authorizations, forms, and other related paperwork
• Enters and extracts data and information from a database
• Posts and maintains moderately difficult records requiring general knowledge of department or agency functions
• Processes applications, prepares permits and licenses, collects fees, issues receipts, and accounts for monies received
• Processes paperwork relating to areas such as payroll, workers' compensation forms, and accident/incident reports
• Types materials from copy, rough draft, or other instructions
• Prepares various types of correspondence in accordance with established policies and procedures
• Reviews lists, documents, and applications for completeness and accuracy
• Compiles, prepares, types, and reviews data for completeness and accuracy
• Performs searches for information in documents, records, files, and computer databases; Maintains databases
• Obtains and gives out information by telephone, correspondence, or in person
• Orders and distributes office supplies and maintains records of expenses
• Operates standard office machines such as a computer, copier, and fax machine
• Guides other clerks in the performance of routine phases of their work
• Maintains filing systems

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, AND PERSONAL

CHARACTERISTICS: Good knowledge of office terminology, practices, procedures, and equipment; good knowledge of business arithmetic; good knowledge of English grammar and punctuation; good knowledge of the techniques involved in record keeping; ability to utilize a personal computer for word processing, database entry, spreadsheets, and other related computer software; ability to maintain a filing system; ability to work with forms; ability to prepare and type written communications, arithmetic and standardized reports; ability to operate standard office equipment; ability to acquire familiarity with departmental or agency organization, laws, policies, and regulations; ability to understand and carry out relatively complex oral and written instructions; ability to communicate orally and in writing; ability to deal with the public; good judgment; physical condition commensurate with the demands of the position.

MCC Expectations:

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity, and inclusion to better serve students.

Requirements:

Required Qualifications:

MINIMUM QUALIFICATIONS: Must currently hold the Monroe County civil service title Office Clerk III, or be reachable on the current eligible list for this title, or meet the below minimum requirements for a provisional or temporary appointment, if offered: Graduation from high school or possession of an equivalency diploma, plus EITHER:

• (A) Successful completion of at least thirty (30) credit hours from a college or university; OR,
• (B) One (1) year paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,
• (C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above.

• Experience as a Teller, Cashier, or Salesclerk will not be considered appropriate experience for the purposes of these minimum qualifications.

NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies that provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

SPECIAL REQUIREMENT: If you are appointed, you will be required to possess a valid license to operate a vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the position.

Preferred Qualifications:

• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information:

Job Type: Full-time, permanent

Hours: 8:45 am - 4:45 pm, Monday - Friday.

Salary: $35,967.31 - $46,141.57

Pay Transparency Disclaimer: The posted salary range represents the full salary scale for this position, which includes all pay steps within the range. The starting salary for all new hires is typically at the entry-level figure, as determined by the step placement of the Collective Bargaining Agreement. Progression through the range occurs over time based on established criteria such as length of service and performance. This range is provided to give applicants an understanding of the potential earnings over the course of a career in this role.

MCC offers a Flexible Work Policy for benefit-eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting, and compressed work schedules. The availability of flexible work arrangements varies by division, department, and position, based on business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short-term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

Notice Non-Discrimination
Annual Campus Security & Fire Safety Report

Application Instructions:

The following documents MUST be submitted to be considered for this position:

1. Resume/CV
2. Cover Letter

Please note: As part of the application process, all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.