Secretary I, MCC Foundation

Job Description:

Job Function:

This is a senior-level secretarial position responsible for performing administrative and complex secretarial tasks. The use of a personal computer for word processing and database entry is an integral part of this position. Employees serve as secretarial support to administrators of a unit or major section, relieving them of clerical work and routine administrative and business details. The employee is required to exercise independent judgment in solving office management problems and act on behalf of administrators in accomplishing administrative business.

This title differs from the Secretary II title by virtue of its administrative focus that involves planning, research, interpretation, and higher-level decision-making responsibilities. The employee reports directly to, and works under the general supervision of, an administrator and is permitted considerable freedom in referring or responding to inquiries. Direct supervision may be exercised over clerical staff. Does related work as required.

• Interprets and transmits administrative directives and policies throughout the unit
• Conducts research and makes recommendations to the administrator on new initiatives, grant applications, funding sources, or projects
• Plans and coordinates workshops, ceremonies, scholarship programs, job fairs, etc.
• Composes and prepares correspondence and reports dealing with well-defined administrative activities
• Researches, develops, prepares, and monitors the budget for the department assigned
• Develops budget justifications and estimates for office supplies and equipment
• Reads and routes supervisor's mail, handling items/inquiries when possible, and refers items that can be delegated
• Proofreads written materials for sense, consistency, and quality as well as for spelling, grammar, and punctuation
• Schedules conferences and meetings, ensuring all participants are contacted, while resolving any scheduling conflicts; Prepares agenda and minutes of administrative staff meetings
• Acts as receptionist for administrators, greeting visitors, and scheduling appointments
• Schedules use of departmental facilities
• Checks, codes, and approves requisitions, claims vouchers, and bills
• Interviews office clerical staff and makes recommendations for hire
• Supervises and trains clerical staff; Conducts performance evaluations for clerical staff being supervised.

MCC Expectations:

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity, and inclusion to better serve students.

Requirements:

Required Qualifications:

• MINIMUM QUALIFICATIONS: Must currently hold the Monroe County Civil Service title of Secretary I, or be on the current eligible list for this title, or meet the minimum requirements for a provisional appointment, if offered:
  • Graduation from high school or possession of an equivalency diploma, plus EITHER:
    • (A) Graduation with an Associate's degree, plus one (1) year paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,
    • (B) Successful completion of at least thirty (30) college semester credit hours, plus two (2) years paid full-time, or its part-time equivalent experience as defined in (A) above; OR,
    • (C)Three (3) years paid full-time or its part-time equivalent experience as defined in (A) above; OR,

• Experience as a Teller, Cashier, or Salesclerk will not be considered appropriate experience for the purposes of these minimum qualifications.

Preferred Qualifications:

• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information:

Job Type: Full Time

Hours: Monday - Friday, 8:45am to 4:45pm

Salary: $49,281.77 per year with an increment increase at 6 months of service.

Pay Transparency Disclaimer: The posted salary range represents the full salary scale for this position, which includes all pay steps within the range. The starting salary for all new hires is typically at the entry-level figure, as determined by the step placement of the Collective Bargaining Agreement. Progression through the range occurs over time based on established criteria such as length of service and performance. This range is provided to give applicants an understanding of the potential earnings over the course of a career in this role.

MCC offers a Flexible Work Policy for benefit eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting and compressed work schedule. The availability of flexible work arrangements varies by division, department, and position, based upon business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

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Application Instructions:

The following documents MUST be submitted to be considered for this position:

1. Resume/CV
2. Cover Letter

Please note: As part of the application process all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.