Business Operations Coordinator

Location: Scottsdale, AZ (This is not a remote role. This is an in-office role working during normal business hours.)

Travel: As needed (There may be short overnight trips multiple times during the year.)

Our client is a leading professional services firm in the financial and human capital space, specializing in equity compensation, financial reporting, and executive pay advisory. The firm serves a broad range of public and private companies, delivering technical expertise in valuation, accounting compliance, and compensation strategy. With a deep belief in the strategic role of compensation, the firm delivers tailored solutions aligned with clients’ award types, compliance needs, and systems.

What You’ll Do

Event Planning and Execution

• Collaborate across teams (business development, recruiting, consulting, and marketing) and with external vendors to plan and execute conferences and events
• Manage logistics such as registrations, deadlines, materials preparation, booth setup, and on-site support when needed
• Coordinate event communications and RSVPs for both internal and external audiences
• Maintain and update event planning checklists and timelines, ensuring smooth execution and cross-team alignment
  
  

Client and Internal Event Coordination

• Plan and manage hosted events by sourcing and vetting venues and vendors (e.g., catering, A/V, entertainment) based on quality, cost, and reliability
• Support guest communication efforts, manage attendee lists, and assist with email drafting and follow-up
• Negotiate contracts and logistics with event venues; oversee execution to ensure events meet established standards
• Prepare and manage event-day operations through detailed planning and on-site coordination
  
  

Recruiting Support and Event Coordination

• Assist hiring teams with logistics for recruiting campaigns, including venue research, scheduling, and travel coordination for candidates
• Serve as a point of contact for candidates, providing timely updates and coordinating logistics
• Represent the organization at campus recruiting events and career fairs, including some travel during peak seasons
• Liaise with universities and explore outreach opportunities to connect with high-potential talent
  
  

Operational and Administrative Support

• Help drive internal initiatives by tracking progress, coordinating team efforts, and managing supporting logistics
• Assist with community engagement and corporate social responsibility projects
• Coordinate travel logistics and on-site needs for various team initiatives
• Provide general operational assistance, including support for vendor coordination, office maintenance, gifting programs, and special projects
  
  

What You Bring

• Holds a bachelor’s degree (any discipline); candidates with equivalent skills or alternative credentials are also considered
• At least 3 years of work experience in event planning, working in large scale and with multiple vendors at a time
• Intellectually curious, adaptable, and comfortable working across varied responsibilities in a fast-paced, collaborative environment
• Technically adept, with the ability to work confidently in spreadsheets, manage budgets, interpret data, and navigate software tools and digital platforms
• Strong written and verbal communication skills, with the ability to tailor messaging for different audiences and work styles, including senior leaders
• Skilled in crafting clear, concise, and grammatically correct written materials such as instructions, emails, and event documentation
• Highly collaborative and professional, with a positive attitude and the ability to build strong working relationships across teams
• Exceptionally organized and detail-oriented; able to manage multiple deadlines while maintaining accuracy and quality
• Exercises discretion and professionalism, especially when handling confidential or sensitive information
• Uses sound judgment and maintains perspective, even when working with time-constrained or detail-light colleagues
• Self-directed and proactive—takes initiative, follows through without needing close oversight, and learns new tools or systems independently
• Brings a process-minded approach: adheres to established procedures, improves workflows, and considers how their work integrates into broader operations
• Open to feedback and committed to continuous learning and improvement
• Resourceful and calm under pressure; able to navigate uncertainty and solve problems with minimal guidance
  
  

Benefits

• Health, Dental, and Vision Insurance
• Maternity and Paternity Leave
• Dependent Care FSA
• Paid Time Off and Paid Holidays
• 401(k) Matching
• Bonus Program
• Professional Growth, Team Building, Social Events
  
  

Equal Opportunity Employer

MOGEL and our clients are committed to providing equal employment opportunities to all employees and applicants. Employment decisions are based on job-related criteria and made without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law. We value and celebrate diversity and are committed to creating an inclusive environment for all employees.