What are the responsibilities and job description for the Accounts Payable Specialist position at MK Search?
Our client, who is located in The Woodlands, is seeking a detail-oriented Accounts Payable Specialist to manage the full-cycle AP process in a fast-paced, project-driven environment. This role is responsible for ensuring timely and accurate invoice processing, vendor payments, and ongoing communication with internal teams and external partners. Experience supporting construction or project-based accounting is highly preferred.
Key Responsibilities
- Process vendor invoices and perform three-way matching (invoice, purchase order, receipt)
- Partner closely with Project Managers to obtain timely approvals
- Maintain accurate vendor records and payment documentation
- Reconcile vendor statements and resolve discrepancies
- Prepare and process payments via check, ACH, and wire transfers in accordance with payment schedules
- Communicate with vendors and internal stakeholders regarding payment status and issues
- Assist with month-end close and support financial reporting activities
- Support internal and external audits and ensure compliance with company policies
- Utilize accounting software and Microsoft Excel to manage AP functions efficiently
Qualifications
- High school diploma or GED required; Associate or Bachelor’s degree in Accounting preferred
- 1–5 years of Accounts Payable experience; construction or project-based industry experience is a plus
- Proficiency with accounting software and Microsoft Office (Excel and Word)
- Strong attention to detail, organization, and time management skills
- Clear communicator with the ability to work independently and collaboratively