Assistant Project Coordinator

Description

Position: Assistant Project Coordinator

Location: Pottstown, PA

Position Type: Part-Time, Hourly. (with growth to Full-Time, Salary)

Part-Time Hours: Wednesday-Friday 7am-3:30pm

About The Company

M.J. Nester Equipment Specialty Contractors provides expert welders, mechanical millwrights, heavy rigging, pipefitting and installation, plant relocation services, and supplemental labor. Based in the greater Philadelphia area, we serve manufacturing facilities nationwide.

Job Purpose

The Assistant Project Coordinator supports the Project Coordinator, Project Managers, and Operations team with administrative and project-related tasks to help ensure projects remain organized and operate efficiently.

Job Responsibilities

Administrative & Project Support

• Assist Project Coordinators and Project Managers with daily administrative tasks
• Organize and maintain project files and documentation
• Assist with updating project schedules and tracking logs
• Prepare project reports and spreadsheets
• Maintain accurate digital and physical records
  
  

Project Coordination Support

• Assist with coordinating material and equipment deliveries
• Support travel scheduling for field crews
• Help monitor project deadlines and outstanding items
• Assist with permit and compliance documentation
• Track receipts and project expenses
• Coordinate lodging accommodations
  
  

Communication & Team Support

• Communicate professionally with vendors, customers, and field personnel
• Communicate with project estimators during the planning phase to coordinate lodging by researching options and securing the best rates
• Support coordination between office staff and field operations
• Escalate project concerns or missing information when necessary
• Maintain organized communication throughout project workflows
  
  

Qualifications

• Previous administrative or construction-related experience preferred
• Strong organizational and time management skills
• High attention to detail and accuracy
• Strong communication and teamwork skills
• Ability to multitask in a fast-paced environment
• Positive attitude and willingness to learn
• This position requires prolonged periods of sitting and working on a computer
• Occasional standing, walking and bending and lifting my be required
  
  

Technical Skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Project tracking or construction management software
• Shared digital filing systems