What are the responsibilities and job description for the Executive Assistant position at Mitsubishi Electric Iconics Digital Solutions?
Position Overview
The Executive Assistant reports to the President/CEO and provides high-level administrative and strategic support to ensure the efficient operation of the executive office. This role requires exceptional organizational skills, confidentiality, a critical eye for detail, sound judgment, and the ability to manage complex priorities with discretion and professionalism. The ideal candidate thrives in a fast-paced environment, anticipates needs, and serves as a trusted partner to the President/CEO.
Part-time position, 20 hours per week $33 - $40 per hour
Hybrid role out of Foxborough, MA, may require occasional travel to Cambridge, MA, office.
Key Responsibilities
Executive Support & Operations
- Serve as the primary point of contact for the President/CEO, managing communications with internal and external stakeholders
- Act as a gatekeeper and strategic liaison, prioritizing requests and ensuring timely follow-up
- Anticipate executive needs and proactively resolve issues before they arise
Calendar Management
- Own and manage a highly dynamic and complex executive calendar
- Schedule internal and external meetings across multiple time zones
- Ensure calendar alignment with strategic priorities and preparation time
- Resolve conflicts, adjust schedules, and communicate changes with professionalism and urgency
Email & Communication Management
- Manage and triage a high volume of emails daily
- Flag urgent and sensitive matters, ensuring timely action
- Maintain strict confidentiality at all times
Travel & Logistics
- Coordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, and itineraries
- Troubleshoot last-minute changes and travel disruptions efficiently
- Prepare, submit, and organize expense reports
Meeting & Document Support
- Prepare agendas, briefing documents, and presentation materials
- Track action items and follow up on deliverables
- Maintain organized digital and physical filing systems
Administrative & Special Projects
- Support board-related activities as needed (meeting coordination, materials, logistics)
- Assist with special projects and initiatives as assigned
Education & Experience
- Proven experience as an Executive Assistant or Senior Administrative Assistant supporting C-suite executives
- Exceptional organizational skills with a critical attention to detail
- Demonstrated ability to manage complex calendars and competing priorities
- Strong written and verbal communication skills
- High level of professionalism, discretion, and judgment
- Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
- Ability to work independently, anticipate needs, and adapt to change
Location & Travel
- Hybrid based out of Foxborough, MA.
- May require travel to the Cambridge MA office
About our company
Founded in 1986, MEIDS is a company of innovators creating breakthrough software and striving for excellence in software engineering, product design and customer support. For over 35 years, the company has grown rapidly and has successfully deployed more than 350,000 software applications to manufacturing, industrial automation, energy management, and building automation markets worldwide.
MEIDS’ solutions deliver real time visibility into all levels of the operation, from the plant floor to engineering to executive management. Our products help companies and organizations to become more profitable, agile and efficient, to improve quality, and to be more sustainable. As a Microsoft Gold Certified Partner and six-time Microsoft Partner of the Year winner, the company is always on the cutting edge of technology.
Benefits:
- Hybrid work schedule
- PTO
- Paid sick leave
- 13 holidays
- 401k match with company contribution and match
- Employee Assistance Program
- Health, dental and vision insurance
- Flexible Spending Account
Salary : $33 - $40