What are the responsibilities and job description for the Transportation Supervisor position at Mississippi Valley State University?
Job Description
Oversees the planning, management, training, and coordination of University fleet operations, including campus vehicles and equipment maintenance, compliance requirements, budgeting, and associated documentation. This position is responsible for the maintenance, operation, and oversight of University-owned vehicles and equipment. The Transportation Supervisor also provides support to other areas within the Facilities Management Department, including—but not limited to—Grounds and Custodial Services, as needed. Supervises mechanics, transportation staff, and personnel within the Grounds/Landscape and Custodial Services units, as required to support departmental operations. Manage vehicle and equipment maintenance schedules and repairs to ensure all assets are safe, reliable, and compliant with applicable regulations. Supervise maintenance staff, including mechanics and transportation personnel, by providing appropriate training, oversight, and work scheduling. Develop, manage, and monitor budgets related to vehicle and equipment maintenance and repairs, ensuring expenditures remain within approved limits. Maintain accurate and comprehensive records of vehicle maintenance, inspections, repairs, licensing, registration, insurance, and related expenses; prepare and submit reports to senior management as required. Ensure all University vehicles and equipment are properly licensed, registered, insured, and documented in compliance with state and federal requirements. Conduct regular inspections of vehicles and equipment to identify maintenance needs and ensure compliance with safety standards. Ensure adherence to all safety regulations, including the proper use of personal protective equipment ( PPE ), safe handling of hazardous materials, and compliance with established safety procedures. Identify, recommend, and implement improvements to fleet maintenance processes to enhance efficiency, effectiveness, and cost control. Manage daily operations of the University’s fleet system, including maintenance scheduling for cars, trucks, vans, buses, and other equipment, and provide maintenance coordination support to other University departments. Initiate the purchase of supplies, tools, parts, and equipment in accordance with established University purchasing procedures. Plan, develop, and manage preventive maintenance programs designed to extend equipment life, reduce downtime, and minimize safety hazards. Establish and maintain recordkeeping systems, including correspondence files, project files, equipment history and preventive maintenance records, and personnel attendance and training documentation. Utilize the Department’s computerized work management system to schedule work, evaluate performance, and improve operational outcomes. Ensure enforcement of all University policies and procedures related to fleet and transportation operations. Develop and implement procedures for continuing education and training of technicians and staff. Investigate and resolve customer complaints related to maintenance and fleet operations. Develop procedures for vehicle inspections prior to dispatch and conduct regular fleet inspections. Support departmental objectives by conducting research, preparing reports, recommendations, and presentations, and assisting in the development of policies and procedures. Maintain professional competency through self-directed learning, professional networking, and participation in required training and development activities. Perform other essential duties as assigned in support of the Facilities Management Department and the University’s mission. Maintain professional relationships with vendors, suppliers, and industry professionals to remain current on technology, equipment, and industry best practices. Coordinate with internal departments and external vendors regarding the purchase, lease, or disposal of vehicles and equipment.
Required Qualifications
Knowledge of fleet and transportation management principles applicable to a university campus environment. Ability to organize, prioritize, and manage multiple responsibilities under pressure. Strong communication, record‑keeping, and problem‑solving skills. Ability to work effectively with internal departments, vendors, and external agencies. High school diploma or GED required. Minimum of fifteen (15) years of experience holding a Commercial Driver’s License ( CDL ) and working in the repair and maintenance of light and heavy automotive equipment.
Preferred Qualifications
Experience in the repair and maintenance of mowers, tractors, and other heavy machinery is preferred but not required.
Oversees the planning, management, training, and coordination of University fleet operations, including campus vehicles and equipment maintenance, compliance requirements, budgeting, and associated documentation. This position is responsible for the maintenance, operation, and oversight of University-owned vehicles and equipment. The Transportation Supervisor also provides support to other areas within the Facilities Management Department, including—but not limited to—Grounds and Custodial Services, as needed. Supervises mechanics, transportation staff, and personnel within the Grounds/Landscape and Custodial Services units, as required to support departmental operations. Manage vehicle and equipment maintenance schedules and repairs to ensure all assets are safe, reliable, and compliant with applicable regulations. Supervise maintenance staff, including mechanics and transportation personnel, by providing appropriate training, oversight, and work scheduling. Develop, manage, and monitor budgets related to vehicle and equipment maintenance and repairs, ensuring expenditures remain within approved limits. Maintain accurate and comprehensive records of vehicle maintenance, inspections, repairs, licensing, registration, insurance, and related expenses; prepare and submit reports to senior management as required. Ensure all University vehicles and equipment are properly licensed, registered, insured, and documented in compliance with state and federal requirements. Conduct regular inspections of vehicles and equipment to identify maintenance needs and ensure compliance with safety standards. Ensure adherence to all safety regulations, including the proper use of personal protective equipment ( PPE ), safe handling of hazardous materials, and compliance with established safety procedures. Identify, recommend, and implement improvements to fleet maintenance processes to enhance efficiency, effectiveness, and cost control. Manage daily operations of the University’s fleet system, including maintenance scheduling for cars, trucks, vans, buses, and other equipment, and provide maintenance coordination support to other University departments. Initiate the purchase of supplies, tools, parts, and equipment in accordance with established University purchasing procedures. Plan, develop, and manage preventive maintenance programs designed to extend equipment life, reduce downtime, and minimize safety hazards. Establish and maintain recordkeeping systems, including correspondence files, project files, equipment history and preventive maintenance records, and personnel attendance and training documentation. Utilize the Department’s computerized work management system to schedule work, evaluate performance, and improve operational outcomes. Ensure enforcement of all University policies and procedures related to fleet and transportation operations. Develop and implement procedures for continuing education and training of technicians and staff. Investigate and resolve customer complaints related to maintenance and fleet operations. Develop procedures for vehicle inspections prior to dispatch and conduct regular fleet inspections. Support departmental objectives by conducting research, preparing reports, recommendations, and presentations, and assisting in the development of policies and procedures. Maintain professional competency through self-directed learning, professional networking, and participation in required training and development activities. Perform other essential duties as assigned in support of the Facilities Management Department and the University’s mission. Maintain professional relationships with vendors, suppliers, and industry professionals to remain current on technology, equipment, and industry best practices. Coordinate with internal departments and external vendors regarding the purchase, lease, or disposal of vehicles and equipment.
Required Qualifications
Knowledge of fleet and transportation management principles applicable to a university campus environment. Ability to organize, prioritize, and manage multiple responsibilities under pressure. Strong communication, record‑keeping, and problem‑solving skills. Ability to work effectively with internal departments, vendors, and external agencies. High school diploma or GED required. Minimum of fifteen (15) years of experience holding a Commercial Driver’s License ( CDL ) and working in the repair and maintenance of light and heavy automotive equipment.
Preferred Qualifications
Experience in the repair and maintenance of mowers, tractors, and other heavy machinery is preferred but not required.