Executive Assistant to Investor Relations Team - Private Equity

Location: New York, NY (4 days in-office / 1 day remote)

Compensation: $115,000–$140,000 base salary discretionary bonus

Firm Type: Private Equity

Overview

A leading private equity firm in New York City is seeking a highly organized, detail-oriented Executive Assistant to support its Business Development and Investor Relations (IR) team. This individual will play a critical role in enabling efficient fundraising, client communications, and relationship management. The ideal candidate thrives in a fast-paced environment, anticipates needs, and maintains exceptional professionalism across internal and external stakeholders.

Key Responsibilities

Administrative & Operational Support

• Provide proactive executive-level administrative support to senior leaders within Business Development and Investor Relations.
• Manage complex calendars, coordinate internal and external meetings, and handle extensive scheduling across time zones.
• Organize domestic and international travel logistics, itineraries, and expense reporting.
• Prepare meeting materials, presentations, and briefing documents for fundraising and investor meetings.
• Maintain meticulous organization of files, data, and team workflows.

Investor Relations & Client Communication

• Serve as a polished and reliable point of contact for investors, prospective LPs, consultants, and other external partners.
• Draft, review, and coordinate investor communications, meeting follow-ups, and information requests.
• Support the execution of fundraising processes, including tracking interest and managing the flow of materials to prospects.
• Assist with planning investor events, roadshows, and conferences.

CRM & Data Management

• Own and maintain the team’s CRM database, ensuring accurate, timely data entry and reporting.
• Track investor activity, touchpoints, meeting notes, and fundraising pipelines within the CRM.
• Generate CRM-based reports and dashboards to support decision-making and outreach efforts.

Qualifications

• 3–6 years of relevant experience, with prior Investor Relations experience required (private equity or broader alternatives experience strongly preferred).
• Prior CRM experience required (e.g., Salesforce, Dynamo, DealCloud, or similar).
• Direct experience with client or investor communication is a must, with strong verbal and written professionalism.
• Exceptional organizational skills, attention to detail, and ability to manage competing priorities.
• High level of discretion and judgment in handling sensitive information.
• Proficiency in Microsoft Office Suite; strong PowerPoint and Excel skills preferred.
• Strong interpersonal skills and ability to build trust across teams and with external stakeholders.

What We Offer

• Competitive base salary of $115,000–$140,000, commensurate with experience.
• Performance-based bonus.
• Collaborative, high-performance culture with exposure to senior leadership and key firm initiatives.
• Opportunities to grow within business development and investor relations functions.