Accounting and Operations Specialist

Company Overview

Our Mission is to build lasting relationships with our customers through strong communication and quality workmanship by our highly-trained professionals.

We were recognized as a Top Work Place for 2025 by the Indianapolis Star!

Our Core Values:
Family Oriented - Our cultural mindset for both our team and our customers.
We Serve - We put others first in all we do; customers, team, and community.
Accountable - Responsible for our actions - good, bad, or indifferent.
Integrity - Do the right thing when no one else is looking.
Quality - Delivering a high-level of workmanship.
Innovative - Creating adaptable solutions with a focus towards the future.

Job Overview
We are seeking a detail-oriented person who enjoys accounting as well as supporting other areas of the organization.

This is a full-time role that focuses on finance, payroll, administration, and clerical support for the organization. The role supports full-cycle accounts payable with a focus on subcontractor compliance and job costing, alongside providing support for the processing of payroll.

Work includes completion of payments, verification and reconcilement invoices, controlling expenses, supporting various HR tasks, and assisting Leadership for all companies.

Success in this role requires ensuring all project-related payments are documented to protect the company from legal and financial risks.

Essential Functions

• Accurately coding all vendor and subcontractor’s invoices to specific project cost codes and phases.
• Collect and verify required documentation before payment, including Certificate of Insurance (COI) and Lien Waivers.
• Track and process contractual retainage to be withheld or released upon project milestones.
• Reconcile field timesheets with project budgets to track Labor Burden and productivity.
• Accurately review and code all employee timecards to specific project cost codes and sub-codes for payroll processing.
• Keeping track of all payments and expenditures, including purchase orders, invoices, statements, etc.
• Preparing analyses of accounts and producing monthly reports.
• Creates and distributes monthly commission reports for technicians.
• Manage the AP email address.
• Pull all the invoices from emails and inserts them into the accounting system.
• Enters all credit card transactions.
• Respond to vendors for payment inquiries.
• Create all vendor checks and submits for approval.
• Reconcile credit card statements within 5 days of receipt.
• Review all vendor statements.
• Maintain all historical records for business accounting.
• Vendor applications for new credit lines
• Manage all audits.
• Issues purchase orders when applicable.
• Assist loan application.
• Backup Accounts Receivable:
• Invoicing, posting invoices, collection of accounts by calling Accurately coding all vendor and subcontractor’s invoices to specific project cost codes and phases.
• Collect and verify required documentation before payment, including Certificate of Insurance (COI) and Lien Waivers.
• Track and process contractual retainage to be withheld or released upon project milestones.
• Reconcile field timesheets with project budgets to track Labor Burden and productivity.
• Accurately review and code all employee timecards to specific project cost codes and sub-codes for payroll processing.
• Keeping track of all payments and expenditures, including purchase orders, invoices, statements, etc.
• Preparing analyses of accounts and producing monthly reports.
• Creates and distributes monthly commission reports for technicians.
• Manage the AP email address.
• Pull all the invoices from emails and inserts them into the accounting system.
• Enters all credit card transactions.
• Respond to vendors for payment inquiries.
• Create all vendor checks and submits for approval.
• Reconcile credit card statements within 5 days of receipt.
• Review all vendor statements.
• Maintain all historical records for business accounting.
• Vendor applications for new credit lines
• Manage all audits.
• Issues purchase orders when applicable.
• Assist loan application.
• Backup Accounts Receivable:
• Invoicing, posting invoices, collection of accounts by calling customers/vendors/partners, creating various reports.
• Operations: Creation of monthly commission reports.
• Vehicles: Coordination of company provided vehicles. Maintains updated driver lists and conducts monthly driving reports and report cards. Management of inspection reports.
• Device Management
• Coordination of apprentice programs (students/paperwork/enrollments).

Competencies Required:

• Accountability
• Business Acumen
• Customer Service oriented
• Meticulous Attention to Detail and Accuracy
• Ability to effectively communicate (verbal and written)
• Detail-oriented/organization skills
• Conflict management
• Problem-solving
• Relationship building
• Collaboration
• Critical thinking
• Time and prioritization management

Education/Knowledge/Skills Requirements:

• High school diploma or GED is required.
• A minimum of 5 years of experience in related/accounting position, preferably within the commercial building construction industry
• Mastery of construction-specific ERP software such as Jonas (preferred), Sage 100/300 Contractor, or Procore
• Deep understanding of Fair Labor Standards Act (FSLA) and state-specific Construction Lien Laws.
• Understanding of the payroll process.
• High-level of comfort and experience using Microsoft Office Suite: Outlook, Word, and Excel – specifically using formulas.
• Ability to effectively pivot in order to support requests.
• Reliable transportation.

Work Environment/Physical Requirements:

• Sitting/Stationary Position: Ability to remain in a seated position for extended periods, usually 6–8 hours a day.
• Repetitive Motion (Hands/Wrists): Frequent to constant use of hands/fingers for typing, data entry, and mouse operation.
• Visual Acuity: Close vision (within 20 inches) is required for viewing monitors, reading documents, and analyzing data.
• Physical Strength (Light/Sedentary): Lifting up to 10 pounds occasionally (files, laptops, small packages)
• Mobility: Ability to walk short distances within the office, to printers, or to meetings.
• Communication: Clear hearing and speaking abilities for telephone and in-person communication.

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Do you have experience processing payroll?
• Do you have at least 2 years of experience using Jonas, or Sage Contractor ERP software?
• Do you have a high-level of comfort using Microsoft Office - specifically Outlook, Word, and formulas in Excel?
• Do you have reliable transportation?
• Do you have at least 5 years of experience within the commercial building construction industry?

Work Location: In person

Salary : $65,000 - $75,000