Accounting Operations Specialist

Job Title: Accounting Operations Specialist

Reports to: Laura Hoffman, Controller

ABOUT US

Envoy has been serving communities across the state of Indiana with high-end and community focused development and construction projects for the last 40 years. We are a multifaceted company driven to enrich our communities and our team. We are a team of collaborative self-starters. We value commitment and transparency while standing by our family-like company culture.

POSITION OVERVIEW

We are seeking a highly organized, detail-oriented Accounting Operations Specialist to own and optimize the day-to-day accounting operations of a growing construction company.

This role is critical to maintaining the accuracy, efficiency, and structure of our accounting function. You will be responsible for managing core operational processes including cash applications, accounts payable, credit card administration, and key monthly reconciliations—while proactively identifying and resolving issues before they impact financial reporting. We are looking for someone who takes full ownership and improves processes.

RESPONSIBILITIES

Cash & Revenue Operations:

• Manage daily check deposits and maintain accurate deposit logs
• Prepare and post weekly cash application batches
• Resolve unapplied cash and investigate discrepancies proactively
• Ensure all cash activity is accurately coded to jobs, customers, and GL accounts
• Support Project Accountants by maintaining a clean and reliable AR subledger

Accounts Payable & Vendor Management:

• Process all corporate and overhead invoices with accuracy and proper approvals
• Prepare weekly payment registers and support documentation for approval
• Maintain clean and accurate AP aging; resolve discrepancies and outstanding items
• Own vendor setup process (W9 collection, COI compliance, ACH validation)
• Monitor approval workflows and proactively follow up on delays

Credit Card & Spend Management:

• Administer company credit card programs
• Ensure all transactions are supported by receipts and coded accurately
• Enforce company policies including 48-hour receipt submission requirements
• Identify and flag policy violations or unusual activity
• Reconcile all credit card accounts monthly and upload transactions into ERP

Monthly Close Support:

• Prepaid expenses
• Insurance reconciliations
• Employee receivables
• Credit card reconciliations and intercompany allocations
• Ensure all schedules are fully supported, accurate, and tie to the general ledger
• Proactively resolve issues before close deadlines

Process Improvement & Ownership:

• Identify inefficiencies and implement process improvements
• Develop and maintain SOPs for recurring accounting functions
• Escalate issues with recommended solutions
• Maintain organized, audit-ready documentation across all responsibilities

REQUIRED QUALIFICATIONS

• Bachelor’s Degree in Accounting or 3–6 years of accounting experience (construction industry strongly preferred)
• Experience in using accounting software (Spectrum preferred)
• Strong understanding of accounts payable, cash applications, and reconciliations
• Highly organized with attention to detail
• Proficiency in Excel (pivot tables, lookups, data organization)
• Ability to pass a criminal background check.

COMPENSATION & BENEFITS

• Top-notch, competitive compensation packages that keep up with ever-changing markets.
• Company-sponsored retirement packages, available during the open enrollment period, after the completion of your first year.
• A flexible Paid Time Off program that focuses on family and mental health.