Administrative Assistant

Position: Administrative Assistant • Organize and maintain filing system, review documents, and proofread reports. • Print, assemble and prepare materials for presentations or meetings. Compile and draft correspondence. Prepare outgoing mail and as needed fax, copy, scan, and email documents. Develop and publish agency calendar and semiannual newsletters. • Record receipt of donations, event orders (sponsorships, tickets, ads) and grants. Compile monthly reports for Granters and assist with grant applications and renewals. • Maintain and update Agency donor database. • Process payments for Agency's monthly bills by verifying invoices, preparing, and mailing checks, online payments, making deposits, invoicing, and running financial reports. • Provide the accountant with accurate records, receipts, etc. monthly on a timely basis. • Maintain insurance coverage for Board, staff, and the organization. • Place service calls for the maintenance and repair of office equipment. • Perform other administrative responsibilities as assigned by supervisor. • Manage office operations, maintains equipment, telecommunication, and other office management contracts and services; order supplies and manages budget; evaluates new office products. • Expedite purchase orders and manage vendor relationships. • Assist with maintaining agency website, and online Social Media outlets. Work with staff and external contacts to obtain timely, relevant, and updated information as needed. • Opens and distributes office mail and check voicemail. • Interfaces with extemal visitors and internal constituents to foster positive working relationships. • As needed, provide administrative support for other agency personnel. Skills & Abilities: Administrative Skills - Outstanding organizational skills, efficient follow-through, and proficient time management skills. Must be a team player. Because of the nature of this position must be able to maintain a high level of integrity and ability to manage confidential information.

Minutemen Staffing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Founded in 1968, Minutemen Staffing is the cornerstone of The Minutemen Human Resource System, a group of HR-related companies headquartered in Cleveland, Ohio. The Minutemen Human Resource System has grown to become one of the largest private employer service organizations in the United States.

OUR MISSION
A family-owned business that partners with valued employers to provide qualified talent while making a difference in the community.

OUR VALUES
LOYALTY
We are fully committed to every client and employee.
ETHICS
People trust us to adhere to our word and know us to be honest, open, ethical, and fair.
ACCOUNTABILITY
We are responsible for the success of our company, employees, and clients.
DEDICATION
Ensuring the highest level of satisfaction is our promise.
EMPOWERMENT
We encourage growth and development of each individual.
RESPECT
Each individual gives respect to each other, our talent, and our clients.
SAFETY
We promote a culture of safety that is reflected in our beliefs and attitudes.

OUR VISION
To expand the Minutemen family by exceeding our clients' expectations through commitment, ethics, and integrity while providing a better future for our associates, employees, and their families.