Payroll & Accounting Specialist

Job Title: Payroll & Accounting Specialist

Salary: $45,000 - $50,000 (dependent on experience)

Position Type: Full-time, benefited

Job Description: To perform functions related to payroll, serve as the liaison between MSU and payroll provider, prepare journal entries, balance funds in the general ledger, complete quarterly sales tax reporting, participate in year-end financial reporting, and assist with accounts payable. All duties will be performed for Minot State University and often for Dakota College at Bottineau.

Duties and Responsibilities:

• Review and approve payroll forms
• Provide source documents to payroll processor
• Serve as liaison between university and payroll provider
• Check bi-monthly payroll for proper coding
• Prepare journal entries
• Assist with sales tax quarterly reporting
• Assist with year-end financial reporting
• Balance specific funds
• Assist with accounts payable

• Other duties as assigned

Minimum Requirements:

• Associates Degree or relevant experience in Accounting, Business, or related field
• Proficient in Microsoft Excel

• Excellent oral and written communication skills

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Equal Opportunity and Non-Discrimination Statement:

Minot State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, pregnancy, or other characteristic protected by law. Women, minorities, veterans, individual with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran status, and disability status as part of the application process. This information will remain confidential and separate from your application.

All information provided for this position will be available to Human Resources, and EO/Title IX for non-hiring purposes.

Confidentiality of Application Materials:

Pursuant to the NDCC 44-04-18.27, if a public entity or any person delegated authority by a public entity to review applications or make hiring decisions receives applications from three or more applicants who meet the minimum qualifications for a vacant position, the public entity or other person shall designate three or more of the qualified applicants as finalists for further consideration before the public entity or other person may issue an offer of employment to fill the position. However, if the public entity or other person does not wish to consider any of the applications further and decides not to make an offer of employment for the vacant position, the public entity need not designate any finalist. The applications and any records related to the applications which contain information that could reasonably be used to identify an applicant are exempt. Once the finalists are designated, the applications and related records of the finalists are open to the public. The public entity or other person reviewing applications on behalf of the public entity shall comply with all requirements for an executive session to discuss exempt applications. If, by the close of the application period for a vacant position, a public entity receives applications from fewer than three applicants who meet the minimum qualifications, the applications and records related to the applications are open to the public. A public entity may adopt policies regarding the release of exempt records under this section.

Veterans’ Preference:

Veterans claiming preference must submit all proof of eligibility prior to the job posting closure date. Proof of eligibility includes a DD-214 or NGB 22, and if claiming disabled status, a current (within the last 12 months) letter of disability from the Veterans Administration.

Clery Statement:

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Minot State University publishes an Annual Security and Fire Safety Report. The report includes the University's policies, procedures and programs concerning safety and security, as well as three years’ worth of crime statics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online. You may also request a paper copy of the report from the MSU Office of Safety and Security located at 500 University Ave W, Minot, ND, 58707.