Assistant Business Manager

Position Announcement – Assistant Business Manager
Position #: 00105477
Date Posted: 6 August 2026
Position Type: Part-time, non-benefitted, 12-month | Status: Non-Exempt
Application Deadline: Review of applications will begin immediately and continue until the position is filled.
Salary: Commensurate with experience.

Position Summary

Minot State University, an NCAA II institution, is seeking applications for the position of Business Manager. This part-time, 12-month position is responsible for organizing, developing, and assisting in several facets of business operations. The successful candidate will demonstrate a commitment to both athletic and academic excellence, upholding the values and mission of Minot State University and its athletics department.
The Minot State University Athletics Department aims to become the leading NCAA Division II athletics department, providing transformative experiences for student-athletes, staff, fans, and alumni. We are dedicated to being a top choice for prospective student-athletes and team members seeking championship-level competition and personal development.
Our mission is to help student-athletes pursue lifelong learning, compete for national championships, graduate from Minot State University, and understand their impact on the community and the world.
We are guided by a core commitment to prioritize people by investing in students, employees, alumni, and our community. Each day offers a new opportunity to connect people to our campus and make a meaningful impact in the Minot community.

Position Description

The Part-Time Business Manager provides financial oversight and operational support for the Athletics Department. This role is responsible for maintaining budget integrity, managing purchasing processes (including P-Cards), and developing clear, actionable financial reporting tools such as budget dashboards. The position requires strong attention to detail, sound judgment, and the ability to collaborate effectively with coaches, administrators, and central finance offices.

Key Responsibilities

Budget Management & Oversight
• Assist in the development, monitoring, and reconciliation of departmental and team budgets
• Track revenues and expenditures to ensure alignment with institutional policies and allocated resources
• Identify variances and provide timely recommendations to address budget discrepancies
• Support annual budget planning cycles and mid-year projections
Financial Reporting & Dashboard Development
• Design, maintain, and enhance a dynamic budget dashboard for Athletics leadership
• Produce regular financial reports (monthly, quarterly, and ad hoc) that summarize key trends and insights
• Translate financial data into user-friendly formats for non-financial stakeholders
• Ensure data accuracy and consistency across reporting systems
Procurement & P-Card Administration
• Oversee Purchasing Card (P-Card) usage, reconciliation, and compliance
• Review and approve transactions to ensure adherence to institutional, state, and NCAA guidelines
• Provide training and guidance to staff on proper purchasing procedures
• Serve as liaison with the institution’s finance office regarding procurement policies
Compliance & Controls
• Ensure all financial activities comply with institutional policies, applicable regulations, and audit standards
• Maintain documentation for audits and internal reviews
• Assist in implementing internal controls to safeguard departmental assets
Operational Support
• Collaborate with coaches and staff on budget planning, travel expenses, and purchasing needs
• Support contract tracking, vendor payments, and expense processing
• Contribute to continuous improvement of financial processes and systems

Minimum Qualifications
• Bachelor’s degree in related field (or equivalent combination of education and experience)
• Demonstrated experience in budget management, financial reporting, or accounting support
• Strong proficiency in spreadsheet and financial software tools (e.g., Excel)
• High level of accuracy, organization, and attention to detail

Preferred Qualifications
• Experience in public sector finance
• Familiarity with NCAA financial and compliance considerations
• Experience building dashboards or data visualization tools
• Knowledge of enterprise financial systems and procurement platforms

Knowledge, Skills, and Abilities
• Ability to interpret financial data and communicate insights clearly
• Strong organizational and time management skills with the ability to manage multiple priorities
• Discretion in handling sensitive financial information
• Collaborative approach with strong interpersonal communication skills
• Problem-solving mindset with a focus on process improvement

Working Conditions
• Office-based with occasional need to support Athletics events or deadlines
• Flexible scheduling within the 19-hour weekly limit

Additional Information
This is a part-time, non-benefited position limited to 19 hours per week. Employment is contingent upon successful completion of required background checks and adherence to institutional policies.

Application Process
Applicants should submit a resume and brief cover letter outlining relevant experience in financial management and/or athletics administration.