Assistant Business Manager

Position Announcement – Assistant Business Manager
Position #: 00105477
Date Posted: 6 August 2026
Position Type: Part-time, non-benefitted, 12-month | Status: Non-Exempt
Application Deadline: Review of applications will begin immediately and continue until the position is filled.
Salary: Commensurate with experience.

Position Summary

Minot State University, an NCAA II institution, is seeking applications for the position of Business Manager. This part-time, 12-month position is responsible for organizing, developing, and assisting in several facets of business operations. The successful candidate will demonstrate a commitment to both athletic and academic excellence, upholding the values and mission of Minot State University and its athletics department.
The Minot State University Athletics Department aims to become the leading NCAA Division II athletics department, providing transformative experiences for student-athletes, staff, fans, and alumni. We are dedicated to being a top choice for prospective student-athletes and team members seeking championship-level competition and personal development.
Our mission is to help student-athletes pursue lifelong learning, compete for national championships, graduate from Minot State University, and understand their impact on the community and the world.
We are guided by a core commitment to prioritize people by investing in students, employees, alumni, and our community. Each day offers a new opportunity to connect people to our campus and make a meaningful impact in the Minot community.

Position Description

The Part-Time Business Manager provides financial oversight and operational support for the Athletics Department. This role is responsible for maintaining budget integrity, managing purchasing processes (including P-Cards), and developing clear, actionable financial reporting tools such as budget dashboards. The position requires strong attention to detail, sound judgment, and the ability to collaborate effectively with coaches, administrators, and central finance offices.

Key Responsibilities

Budget Management & Oversight
• Assist in the development, monitoring, and reconciliation of departmental and team budgets
• Track revenues and expenditures to ensure alignment with institutional policies and allocated resources
• Identify variances and provide timely recommendations to address budget discrepancies
• Support annual budget planning cycles and mid-year projections
Financial Reporting & Dashboard Development
• Design, maintain, and enhance a dynamic budget dashboard for Athletics leadership
• Produce regular financial reports (monthly, quarterly, and ad hoc) that summarize key trends and insights
• Translate financial data into user-friendly formats for non-financial stakeholders
• Ensure data accuracy and consistency across reporting systems
Procurement & P-Card Administration
• Oversee Purchasing Card (P-Card) usage, reconciliation, and compliance
• Review and approve transactions to ensure adherence to institutional, state, and NCAA guidelines
• Provide training and guidance to staff on proper purchasing procedures
• Serve as liaison with the institution’s finance office regarding procurement policies
Compliance & Controls
• Ensure all financial activities comply with institutional policies, applicable regulations, and audit standards
• Maintain documentation for audits and internal reviews
• Assist in implementing internal controls to safeguard departmental assets
Operational Support
• Collaborate with coaches and staff on budget planning, travel expenses, and purchasing needs
• Support contract tracking, vendor payments, and expense processing
• Contribute to continuous improvement of financial processes and systems

Minimum Qualifications
• Bachelor’s degree in related field (or equivalent combination of education and experience)
• Demonstrated experience in budget management, financial reporting, or accounting support
• Strong proficiency in spreadsheet and financial software tools (e.g., Excel)
• High level of accuracy, organization, and attention to detail

Preferred Qualifications
• Experience in public sector finance
• Familiarity with NCAA financial and compliance considerations
• Experience building dashboards or data visualization tools
• Knowledge of enterprise financial systems and procurement platforms

Knowledge, Skills, and Abilities
• Ability to interpret financial data and communicate insights clearly
• Strong organizational and time management skills with the ability to manage multiple priorities
• Discretion in handling sensitive financial information
• Collaborative approach with strong interpersonal communication skills
• Problem-solving mindset with a focus on process improvement

Working Conditions
• Office-based with occasional need to support Athletics events or deadlines
• Flexible scheduling within the 19-hour weekly limit

Additional Information
This is a part-time, non-benefited position limited to 19 hours per week. Employment is contingent upon successful completion of required background checks and adherence to institutional policies.

Application Process
Applicants should submit a resume and brief cover letter outlining relevant experience in financial management and/or athletics administration.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Equal Opportunity and Non-Discrimination Statement:

Minot State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, pregnancy, or other characteristic protected by law. Women, minorities, veterans, individual with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran status, and disability status as part of the application process. This information will remain confidential and separate from your application.

All information provided for this position will be available to Human Resources, and EO/Title IX for non-hiring purposes.

Confidentiality of Application Materials:

Pursuant to the NDCC 44-04-18.27, if a public entity or any person delegated authority by a public entity to review applications or make hiring decisions receives applications from three or more applicants who meet the minimum qualifications for a vacant position, the public entity or other person shall designate three or more of the qualified applicants as finalists for further consideration before the public entity or other person may issue an offer of employment to fill the position. However, if the public entity or other person does not wish to consider any of the applications further and decides not to make an offer of employment for the vacant position, the public entity need not designate any finalist. The applications and any records related to the applications which contain information that could reasonably be used to identify an applicant are exempt. Once the finalists are designated, the applications and related records of the finalists are open to the public. The public entity or other person reviewing applications on behalf of the public entity shall comply with all requirements for an executive session to discuss exempt applications. If, by the close of the application period for a vacant position, a public entity receives applications from fewer than three applicants who meet the minimum qualifications, the applications and records related to the applications are open to the public. A public entity may adopt policies regarding the release of exempt records under this section.

Veterans’ Preference:

Veterans claiming preference must submit all proof of eligibility prior to the job posting closure date. Proof of eligibility includes a DD-214 or NGB 22, and if claiming disabled status, a current (within the last 12 months) letter of disability from the Veterans Administration.

Clery Statement:

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Minot State University publishes an Annual Security and Fire Safety Report. The report includes the University's policies, procedures and programs concerning safety and security, as well as three years’ worth of crime statics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online. You may also request a paper copy of the report from the MSU Office of Safety and Security located at 500 University Ave W, Minot, ND, 58707.