Administrative Assistant / Front Desk Receptionist

We are seeking a professional, organized, Administrative Assistant / Front Desk Receptionist to join our team. This position plays a key role in supporting daily office operations while creating a welcoming and professional environment for employees, clients, and visitors.

The ideal candidate is dependable, detail-oriented, and possesses strong communication and interpersonal skills. We are looking for someone with excellent soft skills who can multitask effectively, maintain professionalism under pressure, and contribute positively to a team-oriented workplace.

Key Responsibilities

• Greet and assist visitors, clients, and employees in a professional and friendly manner
• Answer and direct incoming phone calls and emails
• Manage front desk operations and maintain a clean, organized reception area
• Schedule appointments, meetings, and maintain calendars
• Perform general administrative and clerical duties, including filing, scanning, and data entry
• Assist with document preparation, proofreading, and maintaining accurate records
• Support office operations by monitoring and ordering office supplies as needed
• Coordinate with management and staff to support daily workflow and office needs
• Handle confidential information with professionalism and discretion
• Assist with special projects and additional administrative tasks as assigned

Qualifications

• Previous experience in an administrative assistant, receptionist, front desk, or office support role preferred
• Strong verbal and written communication skills
• Excellent customer service and interpersonal skills
• Highly organized with strong attention to detail
• Ability to prioritize tasks and manage responsibilities efficiently in a professional office environment
• Proficient in Microsoft Office Suite, including Outlook, Word, and Excel
• Comfortable managing multiple tasks while maintaining professionalism
• Ability to work independently and collaboratively within a team
• Must be bilingual in English and Spanish
• Positive attitude, reliability, and willingness to learn

Preferred Soft Skills

• Professional and welcoming demeanor
• Strong work ethic and dependability
• Problem-solving mindset
• Effective time management skills
• Ability to remain calm and professional in busy situations
• Strong teamwork and communication abilities

Work Environment

This position requires the employee to work in-office and report in person to the assigned work location during scheduled business hours.

Pay: From $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance