What are the responsibilities and job description for the Executive Assistant position at Million Dollar Baby Co. (Babyletto, Namesake, daVinci & Nursery Works)?
About Million Dollar Baby Co.
Million Dollar Baby Co. started in 1990 and is proudly family-owned and operated in Los Angeles. Since then, MDB has grown to 7 distinct brands of children’s furnishings ranging in style, aesthetic, and price, while carrying some of the industry’s most eco-conscious and award-winning designs. We can be found in retailers like Target and Amazon, and specialty retailers like Pottery Barn Kids and Crate & Barrel.
Under the Million Dollar Baby Co. parent company are our family of brands: Babyletto, daVinci, Nursery Works, and Namesake. We’re proud to offer the most Greenguard Gold–certified cribs on the market and to use FSC-certified sustainable wood across our brands whenever possible. We’ve also pioneered Styrofoam-free packaging for several of our best-selling collections — an innovation that reduces waste while protecting our products during shipment.
At Million Dollar Baby Co., our team members are our #1 priority, and we partner with exceptional partners and retailers around the world who share our core values:
Role Summary
As the Executive Assistant to the COO and SVP of Branding you will provide high-level administrative and operational support ensuring smooth day to day execution. This role requires strong organization discretion and follow-through. You will manage scheduling travel expenses meeting logistics and support operating cadences including meeting minutes weekly updates and SOP maintenance.
What you’ll be doing:
Administrative and Executive Support
Our Benefits:
Million Dollar Baby Company is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application and/or recruitment process.
Million Dollar Baby Co. started in 1990 and is proudly family-owned and operated in Los Angeles. Since then, MDB has grown to 7 distinct brands of children’s furnishings ranging in style, aesthetic, and price, while carrying some of the industry’s most eco-conscious and award-winning designs. We can be found in retailers like Target and Amazon, and specialty retailers like Pottery Barn Kids and Crate & Barrel.
Under the Million Dollar Baby Co. parent company are our family of brands: Babyletto, daVinci, Nursery Works, and Namesake. We’re proud to offer the most Greenguard Gold–certified cribs on the market and to use FSC-certified sustainable wood across our brands whenever possible. We’ve also pioneered Styrofoam-free packaging for several of our best-selling collections — an innovation that reduces waste while protecting our products during shipment.
At Million Dollar Baby Co., our team members are our #1 priority, and we partner with exceptional partners and retailers around the world who share our core values:
- Treat Your Team Like Family — lead with respect, gratitude, empathy, and kindness.
- Make an Impact, Drive Results — focus on meaningful work that moves families forward.
- Deliver a “Wow” Customer Experience Every Time — every detail matters.
- Strive for Continuous Improvement & Learning — keep growing, keep getting better.
- Cultivate Quality Conversations — communicate honestly and thoughtfully to build trust.
Role Summary
As the Executive Assistant to the COO and SVP of Branding you will provide high-level administrative and operational support ensuring smooth day to day execution. This role requires strong organization discretion and follow-through. You will manage scheduling travel expenses meeting logistics and support operating cadences including meeting minutes weekly updates and SOP maintenance.
What you’ll be doing:
Administrative and Executive Support
- Manage calendars maintaining a clean view at least 2 weeks out at a time.
- Schedule meetings and create calendar invitations ensuring acceptance book conference rooms and provide Zoom links where needed.
- Book flights and hotels for business-related travel and support itinerary planning as needed.
- Keep track of business-related purchases and expenses and coordinate with Accounting for reimbursement or payment.
- Prepare documents presentations and reports for the executives including PowerPoint and Excel.
- Mail and ship packages via USPS or FedEx as needed.
- Maintain a high level of confidentiality and handle sensitive information with professionalism.
- Attend meetings with executives and write meeting minutes as requested
- Coordinate meeting logistics including setup note-taking action items and follow-ups
- Order meals for meetings as needed
- Support department celebrations outings and internal moments as needed
- Support group gifting as needed (birthdays baby showers housewarmings etc.)
- Serve as back-up for Talent Management administrative support and assist with corporate event planning and office administrative tasks as needed
- Manage and lead tasks within the Ops and Branding teams and drive follow-through
- Support ad hoc and special projects including research coordination and execution support
- Maintain and update SOPs to keep workflows current documented and repeatable
- Check in with the COO and VP of Branding before leaving work to confirm last-minute needs
- Provide updates on projects currently in motion
- Send weekly updates via Lattice
- Remind the COO and VP of Branding of interviews and important meetings
- Strong organizational skills and ability to manage multiple priorities in a fast-paced environment
- Proactive mindset strong judgment and ability to anticipate needs
- Strong written and verbal communication skills and comfort working cross-functionally with senior leaders
- Proficiency with Outlook PowerPoint and Excel and comfort learning new systems
- High discretion professionalism and reliability with confidential information
- Prior executive support experience including calendar management travel coordination and meeting logistics
Our Benefits:
- 100% of your health, dental and vision insurance monthly premiums paid by us!
- Flexible PTO because we respect the need for work/life harmony
- Company matching 401(k)
- Vacation reimbursement and wellness and enrichment subsidy programs
- Tuition reimbursement
- Matching charitable donations to the nonprofit organization of your choice
- Company-wide monthly celebrations - lunch is on us!
- Dog-friendly workplace, yes! You can bring your best friend to work
- Free MDB Co. swag generous employee discount on products
Million Dollar Baby Company is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application and/or recruitment process.
Salary : $75,000